The secretary shall keep, or cause to be kept by a competent clerk, complete records of the action of Board meetings. The minutes shall be a complete record of the meeting including resolutions, and motions in full. Papers not a part of a formal motion may be omitted if they are referred to and identified by some method.
Copies of the minutes of a meeting shall be sent to the members of the Board before the meeting at which they are to be approved. Corrections in the minutes may be made at the meeting at which they are to be approved. Permanent minutes shall be signed by the secretary and chairman of the Board upon approval. The minutes will become permanent records of the Board and will be in the custody of the superintendent (secretary), who will make them available to interested citizens and the news media upon request and will mail a copy to the president of the Shelby County Education Association no more than thirty (30) days after the Board meeting or at the time they are mailed to or otherwise provided to members of the Board. Any subsequent corrections, modifications, or changes in the minutes shall be distributed in the same manner.1