Conference registrations and Board member travel may not be undertaken unless it is authorized in advance by action of the Board of Education in a regular business meeting or unless the Board member is assuming responsibility for all registration and travel expenses.

Conferences and Travel needing approval shall include, but not be limited to, TSBA Academies, State, Regional, and National Conventions, and TSBA workshops and events. Prior approval will not be required for the annual TSBA Conference in Nashville, TN, TSBA Fall District Meeting, one annually required TSBA School Board Training Academy, and travel deemed necessary by the Superintendent, when prior Board approval would be impractical.

Mileage shall be computed based on the total mileage driven to and from the conference site only and will be reimbursed at the rate of 42¢ per mile.

Transportation for approved travel should be by automobile or air if the cost of air travel is comparable to travel by automobile. Air fare must not exceed the regular coach class rate.

Lodging will be reimbursed at the prevailing conference rate charged by the hotel/motel and verified by receipt.

Meals – A meal allowance of $35.00 per day will be provided for Out-of-County travel. For fractional days in travel status, the $35.00 limit will be prorated as follows: $5.00 for breakfast, $10.00 for lunch and $20.00 for dinner.

Registration fees for approved conferences, conventions, seminars, and meetings will be reimbursed.

Taxi fares, tolls and self parking fees will be reimbursed provided the expense is necessary to reach approved destination and verified by receipt.

Reimbursement will be made when Travel Expenses Report, Form No. REV-09-06-004FIN has been approved by the Superintendent.


Adopted 06/26/03
Revised 08/31/06