PURCHASING PROCEDURES INTERNAL SCHOOL FUNDS
All school purchases must be for an appropriate purpose not detracting from or opposing the overall educational purpose. The principal's signature on the check shall indicate that the disbursement was considered appropriate.
Purchasing procedures shall include the following with the dollar limitation as established by board policy:
- Requests for purchases must be completed by the individual initiating the purchase for all expenditures. The principal must review and sign all requests for purchases. Requests for purchase may not be signed in advance of their preparation.
- Prenumbered purchase orders must be issued for all purchases except services made under contract. High schools may make purchases under $50 without a purchase order. Purchase orders must be reviewed and signed by the principal. Purchase orders may not be signed in advance of their preparation.
- Adequate documentation is required before the bookkeeper can disburse school money. Supporting documentation must be reviewed by the bookkeeper for completeness and accuracy.
- After payment is made, all documentation relating to the purchase must be stamped "Paid" to prevent duplicate payment.
- All accounts payable must be liquidated during the current fiscal year.
- All school funds purchases beginning at $100 require a minimum of three documented quotes from vendors. Purchases shall not be subdivided in order to circumvent Board bid policies.
Prior authorization by the Superintendent or designee is needed for the following expenditures:
- Single purchases of $1,000 or more.
- The purchase of equipment regardless of cost that is to be attached to or that requires the alteration of the building.
- The construction or installation of permanent fixtures.
Adopted 06/24/99