The estimates of specific teacher effects on the educational progress of students will not be a public record, and will be made available only to the specific teacher, the teacher's appropriate administrators as designated below, and school board members.1
The Shelby County Board designates the Superintendent, each respective building principal/vice-principal, and other appropriate administrator(s) to distribute, review, and keep secure and confidential the teacher effect data.
Distribution and Security
Upon receiving teacher effect data packages, the superintendent or designee shall distribute the sealed packages to the respective school center for further distribution by the principal/vice-principal.
The sealed packages bearing the individual teacher's name will be accessed by the teacher of record, who will remove Copy I.
Copy II will be opened, reviewed, and retained at the school only by the principal/vice-principal in a secure, confidential file separate and apart from personnel records or any other records subject to review by the public.
Sealed Copy III will be returned immediately to the Superintendent to be filed in a secure, confidential file separate and apart from personnel records or any other records subject to review by the public. This copy shall be available for review by school board members.
Upon receiving the report, the teacher shall sign and date a teacher roster prepared by the superintendent or designee verifying receipt of the sealed report.
Teacher effect data shall be kept on file for no longer than five (5) years. Five year-old teacher effect data will be disposed of by shredding in a secure environment.
In the event that teacher effect reports arrive for teachers not employed in the system, the unopened package(s) shall be returned to the state regional office along with available information regarding the teacher's location.
Reproduction of teacher effect data by any means and in any form is strictly prohibited.
Application
Teacher effect data shall not be used in teacher evaluation.
Teacher effect data may be used as one of multiple data sources as diagnostic information in identifying areas of strength and areas to strengthen, for the purpose of individual professional development and instructional planning.