\u201cData management is a critical component of any school district. I believe that APECS will be the solution to that challenge. Navigation is easy, data is in real-time and reports can be generated upon demand.\u201d<\/i>
Darlene W. LeSueur<\/strong><\/i>
Senior Internal Auditor<\/strong><\/i><\/p><\/blockquote>\u201cOne of my enjoyments about the APECS system is the ease of navigation throughout and the transparency of the system. This is great for MCS financial secretaries and other staff as they make the transition to the new system. I appreciate thatAPECS offers and allows one to view the stages of approval; therefore, the requisitionapproval status is always known. Another enjoyment of the system is the ability to provide managerial reports for review. I believe that the financial secretaries will really enjoy the APECS system and all that it offers. \u201c<\/i>
LaKeydra Brown<\/strong><\/i>
Accounting Specialist<\/strong><\/i><\/p><\/blockquote>\u201cThe school financial secretaries and bookkeepers are very enthusiastic about using APECS. The easy to use features quickly resolved any fears they may have had about learning something new. I also enjoyed the training sessions and eagerly await \u2018going live.\u2019\u201d<\/i>
Twadie Williams<\/strong><\/i>
Internal Audit<\/strong><\/i><\/p><\/blockquote>","backup":null,"URL":null,"staticURL":null,"last_updated":"2024-08-13 03:41:18","alert":null,"order":null,"Sort":null,"SortAlert":null,"visible":null,"alert_title":null,"news":null,"category":null,"submenu_icon":null,"DeptID":3,"linkID":null,"hideonsidemenu":null,"hidepage":null},{"id":928,"page_name":"APECS Videos","fontawesome":"","content":"These training videos are designed to assist school and departmental personnel with performing their daily tasks of purchasing and other daily, general bookkeeping tasks. Click the appropriate link for the video required. Printed material for this course is provided above.<\/p>","backup":null,"URL":"","staticURL":"","last_updated":"2025-09-30 11:12:58","alert":null,"order":null,"Sort":0,"SortAlert":null,"visible":null,"alert_title":null,"news":null,"category":null,"submenu_icon":null,"DeptID":3,"linkID":null,"hideonsidemenu":null,"hidepage":null},{"id":728,"page_name":"FAQ","fontawesome":null,"content":"
What is APECS?<\/u><\/strong>
APECS is a modern business information and accounting system built specifically for K-12 school districts. It has been used for more than two decades by Shelby County Schools. Primary capabilities include management of functions for HR, payroll and timesheets, finance, employee benefits, purchasing and procurement. It is also the system that allows employees to check paystubs, personal health insurance information and vacation\/sick time.<\/p>What are the benefits of using APECS?<\/u><\/strong><\/p>
- Greatly increased processing speed at a fraction of the cost<\/li>
- Simplified and timely queries and reporting<\/li>
- A new \u2018Employee Portal\u2019 with real-time information<\/li>
- New paperless options, including employee checks, vendor checks, W2 forms and more.<\/li><\/ul>","backup":null,"URL":null,"staticURL":null,"last_updated":"2024-08-13 03:43:28","alert":null,"order":null,"Sort":null,"SortAlert":null,"visible":null,"alert_title":null,"news":null,"category":null,"submenu_icon":null,"DeptID":3,"linkID":null,"hideonsidemenu":null,"hidepage":null},{"id":727,"page_name":"Timesheet Preparation Webex Training","fontawesome":null,"content":"
These training videos are designed to assist school and departmental personnel with performing their daily tasks of reviewing employee data and processing personnel timesheets. Click the appropriate link for the video required. Printed material for this course is provided above in the Training Resources<\/strong> section.<\/p>
- Timesheet-Preparation-Cancelling-or-Voiding-an-Employee-Timesheet<\/a><\/li>
- Timesheet-Preparation-Understanding-Timesheet-Processing<\/a><\/li>
- Timesheet-Status-Codes<\/a><\/li>
- Timesheet-Preparation-Updating-Employee-Timesheet<\/a><\/li>
- Timesheet-Preparation-Entering-Employee-Timesheet-Information<\/a><\/li><\/ul>
<\/p>","backup":null,"URL":null,"staticURL":null,"last_updated":"2024-08-13 03:26:09","alert":null,"order":null,"Sort":null,"SortAlert":null,"visible":null,"alert_title":null,"news":null,"category":null,"submenu_icon":null,"DeptID":3,"linkID":null,"hideonsidemenu":null,"hidepage":null},{"id":726,"page_name":"Training","fontawesome":null,"content":"
Access to and use of APECS will vary for employees according to their roles in the district. Some employees will have greater administrative capabilities, such as those who deal with finances in a school or department, those involved with payroll and benefits and those who work in procurement. Most users will utilize the system only for personal employment information, such as pay stubs, health insurance information and to check vacation\/sick time.
District-wide APECS training began in April 2013 and continue through the start of the 2013-14 school year. All training will be conducted according to role. Training requirements and registration for all district employees are available on the Unified District Training website<\/u><\/a>.<\/p>TRAINING RESOURCES<\/strong><\/h3>
Below are the training materials used during the various specialized APECS training sessions. Click the appropriate link below to open the guide for your role.
<\/p>General APECS Information: <\/strong><\/p>
- Business Systems Getting Started Guide<\/a><\/li>
- Business Navigation Quick Reference Guide<\/a><\/li><\/ul>
Financial Secretaries: <\/strong><\/p>
- Bookkeeping Training Reference Guide, Volume I<\/a><\/li>
- Bookkeeping Training Reference Guide, Volume II<\/a> <\/li><\/ul>
Payroll Preparers: <\/strong> <\/p>
- Employee Time Sheets Training Reference Guide<\/a><\/li><\/ul>
Training:<\/strong>
Dept of Finance Reference Guide_rev101113<\/a><\/p>
- Department Head Approval Process<\/a><\/li><\/ul>
For questions about APECS training, contact Pam Haney at phaney@scsk12.org<\/a>.<\/p>
Department of Finance Resouce Guide<\/a><\/p>
<\/p>
Training Playback<\/strong><\/h3>
Employee Portal Webex Training<\/strong>
The Employee Portal is a web-based point of access for all employee information. This course is designed to familiarize all employees with the APECS Employee Portal. Topics include: Accessing the Employee Portal, Displaying and Maintaining Employee Data, and Viewing Payroll Information. Before viewing, please sign up for the class in MyLearningPlan (http:\/\/www.mylearningplan.com<\/a>). The course is listed on the calendar on June 15, 2013. Once you have signed up, you will receive information about what is required for completion.<\/p>
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