Again, this semester, we have partnered with the I am a Voter (IAAV) Strategic Collaborative On Voter Education, Registration, Mobilization & Reform to bring opportunities for voter registration and information to our students and their families this year. The IAAV Collaborative has offered to host voter registration drives for our students at school at your request. 

We are excited to invite you to review the Sign-Up linked below to select a date and time for a Voter Registration Drive at your school. Please sign up by Monday, May 1. This opportunity is being offered for any student who will be 18 years old by October 5, 2023. 

If you have any questions or need assistance obtaining the list for your school, please contact us at lewisk6@scsk12.org.

https://docs.google.com/forms/d/e/1FAIpQLSfxbjcPOFUghjpnIcWKo8g0_9Q281mUdiQx6Bfd5t80jLTyUg/viewform

Monitoring i-Ready Diagnostic Completion:  The i-Ready testing window opens next week on April 24th.  During the window, you can use the Diagnostic Status report (School) and (Class)to track assignment and completion, expiring assessments, and Rush flags. The window closes May 12th. 

Attention All Pre-K to 5th grade Teachers and Leaders 

In collaboration with TDOE, Early Reading Trainings (ERT) will once again be offered this summer to PreK-5th grade Memphis Shelby County Schools' teachers and teacher types. Early Reading Trainings are designed to develop knowledge & application of foundational skills. The sessions include an asynchronous training (Course 1), and an in-person, weeklong training (Course 2).  

• Course 1 of the ERT counts as an approved course for the new licensure requirements as outlined in the TN Literacy Success Act.   
• Use this link to access and begin Course 1: https://bestforall.tnedu.gov/binder/reading-360-modules 
• Teachers that complete both Course 1 and Course 2 will receive a $1000 dollar stipend. 
• Click HERE to sign-up for ERT Course 2 and learn more about Course 1 and other ERT details! 

Questions? Email ci_ela_team@scsk12.org.

Attention Secondary (6-12) Teachers and Leaders

In collaboration with TDOE, MSCS will once again host Secondary Literacy Trainings (SLT). The Secondary Literacy Training series includes asynchronous Course I and in-person Course II.  This course is designed for grades 6-12 teachers and focuses on using literacy strategies that can help support students in tackling complex text and becoming successful readers and thinkers.  

• Teachers in grades 6-12 who successfully complete both Course 1 and Course 2 will be eligible for a $1,000 dollar stipend.  
• Use this link to access and begin SLT Course 1: https://bestforall.tnedu.gov/resource/secondary-literacy-training
• Click HERE to sign-up for SLT Course 2 and learn more about Course 1 and other SLT details! 

 Questions? Email  ci_ela_team@scsk12.org.

WHEN:      MAY 2, 2023  6:00PM - 7:30PM

WHERE:    PYRO'S PIZZA - 2035 UNION AVENUE, MEMPHIS, TN 38104

REGISTER ON PLZ - COURSE# 33622   SECTION# 67814

DINNER WILL BE PROVIDED FOR ALL REGISTRANTS!

• LEAVE WITH TOOLS TO EVALUATE OUR GROWTH AS MALE TEACHERS OF COLOR
• PLAN FOR TREMENDOUS IMPACT IN THE 2023-24 SCHOOL YEAR AS AN IRREPLACEABLE EDUCATOR IN MEMPHIS

CLICK HERE TO VIEW THE FLYER!

Elementary and K-8 principals,

There will be a mandatory meeting for all elementary and K-8 principals by zones beginning next week concerning the expectations for the TCAP retake window for 3rd grade students, as outlined by the TDOE.  The meetings will be conducted after school via Microsoft Teams.  Please prepare yourselves accordingly, as the meeting will last at least 45 minutes.  A flyer, including the meeting dates and the Microsoft links, will be sent via email. 

We look forward to your attendance! 

Greetings Principals,

Effective steps to ensure the safety of students and staff should be taken when schools hear about threats through social media or other electronic means.  The AOSS Manual provides schools with guidance to use when handling  Threats via Social Media and Other Electronic Means. Please familiarize yourself with this information and share it with your team.

Teachers are required to fulfill at least 64 professional learning hours during the 2022-2023 school year.   Hours are broken down into 21 hours for District Learning Days; 23 hours for required school-based in-service days and other school based professional learning opportunities; and 20 choice hours.  

This information is available in infographic format in the monthly Professional Learning Catalog published by PL&S.  The April edition is linked here. 

You should prepare to discuss with educators their total professional learning hours accrued for this school year during the TEM Professionalism Conference. You can use your discretion to amend the total hours based on time worked.  For example, an employee who was on FMLA for the entire first semester would not be expected to fulfill 64 total hours nor would an employee who has a March hire/start date.  Keep in mind that the Literacy Success Act Training required for specific license types will not appear on the PLZ transcript and will be available on a TDOE certificate of completion provided by the educator. 

Non-Instructional Evaluations:

• NIE Update: 100% of ALL School-based NIE EOY Observations should be completed by May 19th.

Instructional Evaluations:

• TEM Update: 100% of Total TEM Observations should be completed by May 5th.
• TEAM Update: 100% of Cycle 2 observations should be completed by May 24th.  This includes ALL Principals, Vice Principals and Asst. Principals
• Portfolio Completion Administrators can now access their school's Portfolio completion status in the PowerBi dashboard by clicking the page "Portfolio".

Professionalism represents 5% of the overall TEM rating for both tested and non-tested teachers and must be completed and finalized by both the educator and the administrator to receive an LOE (Level of Overall Effectiveness) score. 
 

Professionalism containers are currently live and educators may begin inputting narratives, uploading artifacts, and completing self-scores.  The deadline for teacher completion is Friday, April 21, 2023.  

100% of Professionalism containers must be completed and locked by Friday, May 12, 2023.  

For questions and/or concerns about instructional evaluation, please contact EPS by phone at 416-2475 or via email at eps@scsk12.org.

According to T.C.A. § 49-1-302 , each district or charter organization must utilize at least one approved growth measure for Non-Tested teachers.  To adhere to this mandate, Memphis-Shelby County Schools elected to utilize TEAM Student Growth Portfolios.
 

Principals: Please encourage your NTGS Portfolio Educators to log into their Portfolium Accounts to select their Portfolio Model and Collections for SY2022-23. 

While there is no deadline for Point A Submissions, educators are strongly encouraged to submit their Point A and B Submissions prior to the 11:59 PM local time, May 1, 2023, deadline.  

*Please note:  Per the State, no further submissions will be allowed after the deadline.  Any Portfolio missing any of the four collections will be marked Incomplete (I) and an LOE (Level of Overall Effectiveness) score will NOT generate for the school year. 

Questions/Support

For issues accessing the platform, general questions about submissions, changes in job/role that do not require portfolio submission, please contact the District Portfolio Lead, Ayodele Hall, at hallam@scsk12.org. 

The deadline for  EOY Report containers to be completed and locked in PLZ is Friday, May 12, 2023.  

For questions and/or concerns about instructional evaluations, please contact your EPS Advisor by phone, at 901-416-2475 or via email at eps@scsk12.org.

• Student Attendance - Chronic Absenteeism business rules have been updated!
  • During the school year, a student is projected as potentially Chronically Absent if they miss 10% of total instructional days for any reason,  once they have been enrolled for at least 50% of the school days. This is applied to both the numerator and denominator. Check out the on page Read Me for more information. See the Student Attendance user guide here!
     
  • For users with District-level access – for the overall Chronic Absenteeism Rate for the entire District, consult the District Quick Report. The overall rate displayed on the Attendance Overview page Chronic Absenteeism rate reflects school level rates and should not be used for district reporting. See user guide here! Prior year data may not align completely with state official results, but it does reflect data from PowerSchool.
     
  • The Chronically Absent Risk Levels has been updated. Note that the 50% enrollment rule is not taken into consideration with the risk levels. You can also consult the At Risk: Chronic Absenteeism report to identify students at risk of becoming Chronically Absent. Check out the on page Read Me for more information. You can find the user guide !
     here!
     
• Student Discipline - Progressive Discipline Support report now incorporates BrightBytes intervention data! You can use this student to highlight trends with these students. See the user guide here! 
  • You can also use the BrightBytes Intervention Report to identify students with BB intervention sessions, as well as session outcomes and activities. See that user guide here!
    
     
• RTI2-A: K-3 State Universal Screener report is now available! It contains universal screener compliance information (Reading only) on K-3 students using the State administrative windows!
   

• RTI2-A – Universal Screener report now contains Early Warning System data for high school students! Check out the user guides here!
  • Characteristics of Dyslexia and Benchmarking Next Steps reports are now populating EWS data for 9th graders. 
  • The Spring window for grades K-8 opens on Monday.

• Retention Flag is now available in Literacy Commitment! Use this flag to identify students who have been retained and repeated a grade level from the previous year! The Literacy Commitment user guide is available here!
   

Coming Soon!  

• Student Surveys updates to include Panorama data.
• OAG Report updates to include Retention flag.
• Ready Grad updates to include more up to date EPSO counts for students (see Data Quality section below).

Trainings: See our Training Calendar available here!

Virtual Office Hours 

• Virtual Office Hours are cancelled this week (4/25 and 4/27).
• Next week (5/2 and 5/4), we will go over the new Insight and Panorama reports in Student Surveys.
• VOH is held every week on Tuesday and Thursday at 3:30 PM  
• Recordings of any tutorials go out to everyone on the calendar invite and will be available on our Support Page.  
• Sign up at this link today!  

Under Construction: Does something look wrong? Check our Data Quality Updates.  

We are working on a fix to the Ready Graduate dashboard resulting in an undercounting of EPSOs for some students. We will provide updates as soon we can and apologize for any inconvenience.
 

System Optimizations

We are working on optimizing performance on as many reports as possible and your feedback is crucial. Please reach out if you experience any issues so that we can identify major pain points. Email us at DAIMSUPPORT@scsk12.org  

What’s in PowerBI? Check out all of the reports we have available, here.   

Check out our release plan, available here!  
   
Support Resources: Check out the DAIM Support SharePoint site, complete with additional video tutorials, walkthrough guides, and more!  

Power BI Access: Principals can give school staff members access through the PowerBI Access App. If you see someone in the Access App that should be removed from your school, contact DAIM Support (DAIMSUPPORT@scsk12.org) and we can assist.