RTIB Coaches Group Email - Add Me! Click Here

We are now approaching the end of an amazing school year. I am emailing to remind you all of a few things. I hope that the RTIB SharePoint has been helpful to you this school year. I will be adding new information and PowerPoint presentation to prepare you and your staff next year as it relates to RTIB/ Classroom Management. 

Please do not forget to submit your TIPS monthly meeting minutes. I have uploaded a space on the SharePoint for those to be placed in. At this time, we should have January, February and March meeting minutes in. 

Also please note that the TFI for the Spring is also due next month. We are asking for you to have it in by May 12th. I have added a folder to the SharePoint for these to be placed in as well. 

Remember all the forms you need are under the Tier 1/ Tier 2 Forms; Please Download and save before you edit. I am attaching the SharePoint in case you do not have access. If you do not, once you request access, I will be able to grant it and move you forward. 

RTI2-B Coaches SharePoint - Click Here

• Please remember to wrap up al RTIB Services in BrightBytes.

• Please note that if you have Request for RTI2B Supports - Click Here - We will do our best to respond as soon as possible. 

Please do not hesitate to reach out to your District Counselor or Coach if you have any questions. If you do not know who these individuals are, contact Kelvin Hart via email at HARTKB@scsk12.org
 

As we wrap up another great school year, the year-end closeout procedures and inventory count are necessary to ensure sustainability and accountability for all physical education materials.

K-8 Physical Education classes will end on Friday, May 19, 2023. We are asking that during the week of May 22-26, 2023, all schools update your Physical Education Equipment Inventory Form. The Physical Education Equipment Inventory Form is due on Friday, May 26, 2023.

Teachers are required to complete and to submit the following items to the HPELW office:

· Physical Education Inventory Form – please complete all items indicated on the inventory form.

· Secure your principal’s signature and submit the Physical Education Inventory Form.

We appreciate your cooperation!

Please contact Rachel Harbin @ harbinrn@scsk12.org or Rahmod Traylor @traylorr@scsk12.org if you have any questions or concerns regarding this information.

In order to comply with the Age-Appropriate Materials Act of 2022 and MSCS Policy 5021: Library Services and Collections, an accurate physical inventory must be made of all materials in the library. To facilitate this process, all books and materials should be returned to the library to be shelved for inventory by May 12, 2023.

We are asking principals to work with their Library Information Specialist (LIS) to ensure adequate time is allotted to perform a complete and accurate inventory. Library Services recommends that during the weeks of May 15-26, 2023, the LIS should be free from a full schedule and the library should be closed to all scheduled activities to allow the LIS time to focus on completing the inventory and submitting required reports to Library Services.  If the LIS has additional year-end responsibilities (textbook inventory, equipment inventory, etc.) to complete, it is recommended that the schedule is adjusted accordingly to allow the LIS adequate time to complete all tasks in an accurate and timely manner. This request does not preclude continued use of the library by individuals or groups for special projects, completion of the year’s work, or the use of library materials within the library. 

Libraries should be ready to reopen at the beginning of the 2023-2024 school year or for summer school if your school is a summer school site. Scheduling the library’s opening in the fall is the principal's responsibility when planning with the LIS. The library inventory form and post inventory reports should be submitted to Library Services on or before May 26, 2023. Thank you in advance for your continued support! 

Questions??? Please contact Alicia Fields, Library Services Instructional Advisor – 416-5382.

2023 Library Services - Closing Information for K-12 Principals.pdf

Literacy Task Export: The i-Ready testing window opened this week.  During the window, teachers will are giving benchmark literacy tasks in grades K-3 and entering the data in the i-Ready dashboard.  You can view your school results, but following the directions listed in the document below.

• How to Pull the Literacy Task Export

Elementary Principals

Thank you so much for the assistance and support that you have given the Visual Art and Orff Music teachers during this school year. Your cooperation has helped the Visual Art and Orff Music programs to remain a growing and vital part of each student’s educational experience.

Due to the time required to clean, repair, inventory, and properly store supplies, materials, and instruments for the summer months, we are respectfully requesting that the last day for Visual Art and Orff Music Classes to be Wednesday, May 24, 2023.

The following is the Visual Art and Orff Music teachers’ schedule: 

Wednesday, May 24, 2023 

• Last day of scheduled Elementary Visual Art and Orff Music classes 

Thursday & Friday, May 25-26, 2023 

• Clean, repair, and inventory instruments, art media and supplies/materials 

• Complete all requested forms and submit to district content offices (where there are concerns or    questions about inventories, reach out to the advisor immediately) 

• Store instruments, art media, supplies/materials in a cool, secure place for the summer 

• Itinerant teachers will remain at their base school for inventory, repair, and storage 

Tuesday, May 30, 2023 – June 1, 2023 

• All Visual Art and Orff Music teachers will participate in school-wide administrative and professional development days

Cc: ILDs / Orff Music Teachers / Visual Art Teachers

Approved: Assistant Superintendent of Professional Learning and Support

Music and Art End of Year Letter 2023 FINAL.pdf

Greetings Principals, 

As we prepare for warmer weather, we wanted to remind you of the AOSS Manual Protocol Physical Activity (PA) Requirements. For your convenience, we have enclosed a copy that you can share with your team. 

Principals, please mark your calendars for these June - August dates.

June 5-9 - MSCS Leadership Symposium 

July 13 - Relay Training for Principals 

July 14 -Relay Training for New Principals
July 17 - New/Novice Principals' Meeting

July 18 - Third Year Principals' Meeting

July 24 - Opening Day iZone Initiatives

July 25 - New & Novice Principals' Inservice

July 26 & 27 - Principals' Inservice

August 22 - Principals' Meeting (Relay Training for Principals)

August 23- Instructional Zone Meeting 
August 24- Instructional Zone Meeting

The VEL office has made several attempts to finalize each school's 1:1 classroom device inventory for teachers.  Multiple communications have been sent out via Leader Board and directly to building leaders regarding the reconciliation process. 

Starting Tuesday, May 2, 2023, a VEL member will visit each building to retrieve all unassigned 1:1 classroom device(s).  All eligible teachers who are assigned a 1:1 classroom teacher must have a Device Checkout Form on file to ensure audit and grant compliance.  

Please email all or any completed, missing Computer/Device Checkout forms to Mrs. Lisa Fletcher at  fletcherl1@scsk12.org by COB Monday, May 1, 2023.    

Principals’ Meeting - May 9th. Wear green for Mental Health Awareness Month. 

Happy School Principal’s Day (May 1)!!!! 

The 2023 Spring ILT Time Logs will be due May 5 in one email from the principal to scsiltstipends@scsk12.org. Principals should include an Excel Sheet, and signed time logs for each ILT member in the submission. 

If you need access to the 22-23 ILT documents, they can be found here.  

Please ensure the following is true on time log documents so that review and processing goes smoothly:

• Use the time log linked in the folder above to ensure that the information submitted is what is needed.
• All information should be complete (employee name, id number, content area, date, description, hours, principal signature)
• List support activities individually even if the event repeats on multiple dates.  Date ranges with cumulative hours will be returned for correction.
• Teacher Development Week events are considered job-embedded as they occur during the contractual workday and should not be considered as ILT support. Leadership Development Week is okay to log as this occurs outside of the contractual workday.
• There should be 22 hours or more of time logged outside of the contractual workday in direct support of the ILT.
• Consider activities outside the contractual workday such as, but not limited to:
  • co-planning
  • modeling
  • deliberate practice
  • review of data
  • feedback
  • school based ILT meeting
  • preparation for content based professional development session
  • delivery of professional development session

If you have questions about ILT, please email Emily Vuoso, vuosoeb@scsk12.org.

Next week is the FINAL week for SDC Challenge Exams.

Reminders:

• Please be sure to log testing information on the SDC Tracking Roster each test day.

• Every student MUST COMPLETE ALL SDC SURVEYS prior to testing.

• The goal is to have 100% of SDC students take the challenge exams. Please contact students and parents (email, call, text) daily, who do not show up for the exam.

For assistance or additional information, please contact Armella Smith.

Calling all Class of 2023 high school graduates looking to apply for financial assistance.  Alpha Alpha Gamma Omega is excited to launch applications for our 2023 EAF Scholarship Awards.  Use the following link to apply today:  www.aagoaka.org/eaf.  Application submissions will be accepted through May 31, 2023.

The Final date for AP Access for All students to submit work in their online course is May 12th. Final grades for year-long and spring semester students will be ready for schools to access on May 16th. If getting the grades for your Seniors on May 16th works with the timing of your final grade input and graduation, then you do NOT have to do anything. 

If May 16th is too late, then we can have final grades ready for your Seniors by May 9th. If you need this, please do the following: For all AP courses, email Gina Pavlovich (gpavlovich@niswongerfoundation.org) the names of your Seniors asap so she can notify the teachers and have grades ready on the 9th.  For all Gen Ed courses, email Jill Davis (jdavis@niswongerfoundation.org) the names of your Seniors asap so she can notify the teachers and have grades ready on the 9th.  LET YOUR SENIORS KNOW they no longer have until May 12th to work!!!! They must have all work submitted by MAY 5th so the teachers can grade final submissions over the weekend and have grades ready on the 9th.

High School Principals: AP Coordinators must follow the link to the AP Exam Assistance form and complete the form asap: https://stateoftennessee.formstack.com/forms/2022_23_epso_exam_fee_assistance_assurance_form

Please contact James Smith if you have questions.

Remember, to apply for a Vice Principal or Assistant Principal Position, one must have completed the MSCS Aspiring Leader Fellowship Program - Vice & Assistant Principal Pipeline.​

Information on 2023-2024 Assistant Principal Hiring Protocol is linked here.​

For more information contact Taraniese (Tari) Harris, Program Leadership Director (harristc1@scsk12.org).

WHEN:      MAY 2, 2023  6:00PM - 7:30PM

WHERE:    PYRO'S PIZZA - 2035 UNION AVENUE, MEMPHIS, TN 38104

REGISTER ON PLZ - COURSE# 33622   SECTION# 67814

DINNER WILL BE PROVIDED FOR ALL REGISTRANTS!

• LEAVE WITH TOOLS TO EVALUATE OUR GROWTH AS MALE TEACHERS OF COLOR
• PLAN FOR TREMENDOUS IMPACT IN THE 2023-24 SCHOOL YEAR AS AN IRREPLACEABLE EDUCATOR IN MEMPHIS

CLICK HERE TO VIEW THE FLYER!

Blackboard Messenger New User Training is scheduled for:

May 9: 2 p.m. – 3:30 p.m.

This training will be a live, virtual, and interactive session led by an expert at Blackboard. It will cover:

• Logging into the Mass Notification site
• Account management
• Creating messages for email, phone and text/SMS
• Sending messages in multiple languages

***ATTENDEES MUST HAVE A BLACKBOARD MESSENGER ACCOUNT TO PARTICIPATE IN THIS TRAINING SESSION. IF YOU DO NOT HAVE AN ACCOUNT, PLEASE CONTACT KYLE BULLOCK (bullockkd@scsk12.org) SO ONE CAN BE CREATED FOR YOU***

Sign up for the session in PLZ to receive PD credit.  The course number is 27735. There are only 15 available slots for this training session. 

The training session can be accessed at https://finalsite.zoom.us/j/97345014444.

Greetings, School PROs!

The school selection season is now and the MSCS Communications team wants to share tips to help you highlight the awesome things your school has to offer. 

Virtual training sessions for School Public Relations Organizers (PROs) will take place Thursday, May. 4 or Friday, May. 5. These optional training sessions will provide guidance, advice, and hands-on help with the following:

· Marketing your school via social media 

· Best practices to manage your school’s social media accounts

· Identifying, updating, and maintaining login information for your school’s social media accounts

Please click the following link to sign up for the session that best aligns with your schedule. The deadline to register is Wednesday May. 4, by 12 pm.

https://forms.office.com/Pages/ResponsePage.aspx?id=lBwpK7Bet0SJ6kuvFuzEqQbzqGM417BPlNjOvZyHPrZUQlZMTlBCRzM2VUZBQTA1N1RUUzVZQjhGMy4u

Once you complete your registration, you will receive an email with the Microsoft Teams meeting link. 

Social Media Audit Survey

If you or your Principal/AP have not filled out our Social Media Audit survey, please click the following link to complete the form. 

https://forms.office.com/Pages/ResponsePage.aspx?id=lBwpK7Bet0SJ6kuvFuzEqQbzqGM417BPlNjOvZyHPrZUQkY4TkpHWDcyWlhHNFQ4SFJPMFZJU0wxOS4u

Check out what’s happening in our employee Family Care Center (FCC) and school-based clinics (SBC). Student Support Services will offer the “The Clinic View” newsletter each month.

https://scsk12-my.sharepoint.com/:b:/g/personal/edwardst1_scsk12_org/EbsLcCbfL3BLrqdaIu1AzykBgvEKqEQhmrIubd-JFOdFKg?e=1YpRnr

https://scsk12-my.sharepoint.com/:b:/g/personal/edwardst1_scsk12_org/ERHBPt6IfQRBgQTccjgUDAYBIkd3OJu7vUlrLFWIX6DTxQ?e=XYSHMc

Non-Instructional Evaluations:

• NIE Update: 100% of ALL School-based NIE EOY Observations should be completed by May 19th.

Instructional Evaluations:

• TEM Update: 100% of Total TEM Observations should be completed by May 5th.
• TEAM Update: 100% of Cycle 2 observations should be completed by May 24th.  This includes ALL Principals, Vice Principals and Asst. Principals
• Portfolio Completion Administrators can now access their school's Portfolio completion status in the PowerBi dashboard by clicking the page "Portfolio".

Administrators can now access their school's Portfolio completion status in PowerBi by clicking the page "Portfolio".

For questions, please contact the District Portfolio Lead, Ayodele Hall.

As a reminder, the deadline to submit Student Growth Portfolios for SY22-23 is May 1, 2023 by 11:59 PM.  

NOTE: If any of the 4 collections are not completed by this date and time, an Incomplete will be assigned and a LOE will not generate for SY22-23.

The deadline for  EOY Report containers to be completed and locked in PLZ is Friday, May 12, 2023.  

For questions and/or concerns about instructional evaluations, please contact your EPS Advisor by phone, at 901-416-2475 or via email at eps@scsk12.org.

PLCCs and Instructional Facilitators, 

Please join us for The Annual Federal Programs' Summer Institute scheduled for June 6th - 8th.

Click here for additional details.