A school support organization directly paying a supplement, bonus, or buying gifts for coaching staff most likely violates one or more of the following:
 
Tennessee Secondary School Athletic Association (TSSAA) Bylaws: “Coaches must be paid entirely from funds approved by either the board of education, governing board of the school, Director of Schools, or the principal of the school.” (Article I, Section 9, C.; page 11).
 
The Comptroller’s Procedures Manual: Model Financial Policy for School Support Organizations: “Payments for salary supplements must not be made directly to the coaches, assistant coaches, or other employees (e.g. teachers, principals) of the Board of Education.  Salary supplements for Board employees must be paid through the Board of Education.  The SSO must make donations to the Board for this purpose rather than paying Board employees directly.” (see FAQ, 26; page 38).
 
The Comptroller’s Procedures Manual: Model Financial Policy for School Support Organizations: “All SSO funds must be used in support of the SSO’s goals and objectives as related to supporting a school district, school, school club, or school academic, arts, athletic, or social activity.” (see Requirements, 6; page 6).
 
In many cases, this type of action will also violate your local board policy 5.110, which requires all salaries and supplements to be paid by the board if revenue is derived from sources other than state and local funding.
 
Two recent investigative reports from the Comptroller are linked below. Each deal with this type of situation.
 
Comptroller’s Investigative Report: Farragut Dugout Club, September 13, 2024
Comptroller’s Investigative Report: Northview Athletic Sideline Club, July 23, 2024

TSBA provides legal education and information as a general service.  Please take note of this information and keep it in mind as you move forward.

Please contact Director India Weaver at weaveri@scsk12.org if you have additional questions. 

Enrollment and Attendance Updates

Attendance Session

Session Title: Understanding Your Role in Supporting Multilingual Students and Families

Date: Wednesday, October 30, 2024

Description: The Enrollment and Attendance Office invites school staff to participate in a mandatory session aimed at enhancing their understanding of how to effectively support multilingual students and families. This session will cover key topics, including:

• ESL Programming and Services

• Enrollment Procedures and Policies

• Utilizing Language Line

• Legal Custody and Related Matters

• Common Barriers Faced by Multilingual Students and Families

Target Audience: Attendance Liaisons and General Office Secretaries

Session Dates and Times:

• AM Session: 9:00 AM - 12:00 PM (Schools A-L)
• PM Session: 1:00 PM - 4:00 PM (Schools M-Z)

Location: Teaching and Learning Academy (TLA), Rooms W115 and W116

Registration: Please use PLZ Code #47426

Note: Attendance at this session is mandatory for all Attendance Liaisons and General Office Secretaries.  By participating in this session, participants will gain valuable insight and resources to foster a more inclusive and supportive learning environment for multilingual students and families.

C.O.M.E. to Win: Attendance Monitoring and Recognition 

• 3rd 20-Day Period Deadline: As a reminder, the third 20-day school attendance period ends on November 4th. All schools must ensure that all necessary supports and celebrations have been documented within the C.O.M.E. to Win Application Platform for all student attendance levels. This is a mandatory requirement.
• Benefits of Regular Monitoring: By consistently entering attendance data for Champions, Winners, and Participants every 20 days, we can proactively monitor student attendance trends and identify areas where additional support may be needed.
• Attendance progress will be reflected in student reports and report cards, ensuring transparent communication with parents and guardians.
• Let's work together to motivate students to strive for the highest standards of attendance!

General Choice Transfer (Rescind)

• Schools may submit General Choice Transfer (GCT) rescind requests for students who demonstrate non-compliance with academic performance, attendance, or behavioral expectations. Rescissions will be processed for student transitions at the end of the first semester. Consideration for immediate rescissions will be made on a case-by-case basis.

Appeal Process

All levels of appeals regarding GCT rescissions will be handled through a designated process:

• First Level: Appeals will be addressed by the school principal.
• Second Level: Appeals will be reviewed by the district office.
• Third Level: Appeals will be decided upon by the superintendent or designee.

• Note: All Exceptional Education (formerly SPED) and displaced students must be vetted according to IEP mandates and McKinney Vento law.

Rescission Request Submission

Please submit all GCT rescission requests electronically through the following link: https://forms.office.com/r/t0Sufb9jKg

New MSCS Multilingual Support Hubs

The Attendance and Enrollment office is pleased to announce the opening of our Multilingual Support Hubs. These hubs will provide ongoing assistance to MSCS families seeking guidance in various areas, including: 

• Enrollment
• Transfers
• Attendance
• General MSCS Information
• ESL Assistance
• Bus Passes
• School Supplies
• Uniforms
• Truancy Assistance
• Computer Assistance

Location and Hours:

• Gaisman Park: Tuesday, 9:00 AM - 2:00 PM
• Refugee Empowerment Program (REP): Thursday, 1:00 PM - 6:00 PM

Additional Information:

• More information regarding the Multilingual Support Hubs will be forthcoming.

NEW USERS ON-SITE 2-Day PowerSchool Training (November 6-7, 2024)

• This training session is exclusively for NEW USERS and will take place at (TTC) (3772 Jackson Avenue, Memphis TN 38108) in Lab 2. Please remember to bring a laptop, notepad, and pen.
• Dates: November 6, 2024 - November 7, 2024
•  Time: 8:00 AM - 4:00 PM

To sign up, please use the following PLZ Code: 85380