Enrollment and Attendance Updates 

Attendance Clean-up Sessions

Attention School Principals! 

C.O.M.E to WIN Attendance Data Clean-Up Session Coming Soon! 

These sessions are essential for ensuring that student data is accurate for district and state reporting purposes. By identifying and correcting attendance errors, we can maintain the integrity of our student records. 

***Specific schools required to attend will receive an email notification from their attendance advisor regarding the clean-up session.

Mark your calendars for:

 Craigmont High School: 

• Tuesday, November 19th, 8:30 AM to 3:00 PM
• Wednesday, November 20th, 8:30 AM to 3:30 PM

 PLZ Code: 37160         

  #AttendanceCleanUp #AccurateData

*** Please make sure your attendance clerk brings the following items:

• Charged laptop.
• Sign-in/out forms
• Parent notes

REACH 180 (Parent Attendance and Truancy)

• Our next REACH 180 (Parent Attendance & Truancy) meeting is scheduled for Thursday, November 21, from 9:00 a.m. to 12:00 p.m. at the Memphis Sports & Events Center. This meeting will focus primarily on students with 15 or more excused and/or unexcused absences. Attendance is mandatory, and each school must be represented.

** Additional information will be forthcoming. 

C.O.M.E. to Win: Attendance Monitoring and Recognition 

• 3rd 20-Day Period Deadline: As a reminder, the third 20-day school attendance period ended on November 4th. All schools must ensure that all necessary supports and celebrations have been documented within the C.O.M.E. to Win Application Platform for all student attendance levels. This is a mandatory requirement. 

Key Actions for Schools:

1. Update Attendance Supports Every 20 Days:

• Use the C.O.M.E. to Win feature in PowerApp to manage and track attendance supports for each 20-day attendance period.

• Ensure that supports for Champions, Winners, and Participants are entered consistently to monitor student progress and celebrate successes.

2. Provide Data to Track and Improve Progress:

• Enter the supports your school is offering to students in each attendance category, enabling district personnel to analyze trends, identify what is working, and offer feedback for improvement.

3. Communicate Monthly Attendance Themes:

• Reinforce the November Attendance Theme – “Stay Connected, Keep Learning” – through school-wide messaging, including announcements, newsletters, and classroom activities.

4. Celebrate Student Success and Provide Tailored Support:

• Champions: Recognize students with outstanding attendance through celebrations, announcements, and awards.

• Winners: Motivate these students to continue their positive attendance and encourage them to achieve Champion status.

• Participants: Provide focused interventions, including small group discussions and individual sessions, to address challenges and re-engage students in their learning journey.

5. Leverage Communication and Celebrations:

• Utilize announcements, newsletters, classroom activities, and school-wide celebrations to acknowledge attendance achievements and reinforce the importance of regular attendance.

 Updating Withdrawal Comments for Truancy

• To ensure accurate data tracking, please note that when withdrawing students due to 10 or more consecutive days of absence (truancy), the appropriate exit comment to use is "10+ consecutive days absence."
• Please avoid using the general comment "attendance," as this does not accurately reflect the reason for withdrawal.

General Choice Transfer (Rescind)

• Schools may submit General Choice Transfer (GCT) rescind requests for students who demonstrate non-compliance with academic performance, attendance, or behavioral expectations. Rescissions will be processed for student transitions at the end of the first semester. Consideration for immediate rescissions will be made on a case-by-case basis.

Appeal Process

All levels of appeals regarding GCT rescissions will be handled through a designated process:

• First Level: Appeals will be addressed by the school principal.
• Second Level: Appeals will be reviewed by the district office.
• Third Level: Appeals will be decided upon by the superintendent or designee.

• Note: All Exceptional Education (formerly SPED) and displaced students must be vetted according to IEP mandates and McKinney Vento law.

Rescission Request Submission

Please submit all GCT rescission requests electronically through the following link: https://forms.office.com/r/t0Sufb9jKg 

MSCS Multilingual Support Hubs

The Attendance and Enrollment office will continue to provide ongoing assistance to MSCS families seeking guidance in various areas until November 19th, and will resume in the spring, including:

• Enrollment
• Transfers
• Attendance
• General MSCS Information
• ESL Assistance
• Bus Passes
• School Supplies
• Uniforms
• Truancy Assistance
• Computer Assistance

Location and Hours:

• Gaisman Park: Tuesday, 9:00 AM - 2:00 PM
• Refugee Empowerment Program (REP): Thursday, 1:00 PM - 6:00 PM

NEW USERS ON-SITE 2-Day PowerSchool Training (November 19-20, 2024)

• This training session is exclusively for NEW USERS and will take place at (TTC) 

(3772 Jackson Avenue, Memphis TN 38108) in Lab 2. Please remember to bring a laptop, notepad, and pen.

• Dates: November 19, 2024 - November 20, 2024
• Time: 8:30 AM - 3:00 PM

Join us for a week of growth, collaboration, and awareness as we come together to support professional growth.

• Monday, November 18, 2024 - PLC Coaches
• Tuesday, November 19, 2024 - Principals/Vice Principals
• Wednesday, November 20, 2024 - Assistant Principals/Dean of Students
• Thursday, November 21, 2024 - Professional School Counselors
• Friday, November 22, 2024 - Central Office Staff

Agendas can be accessed by clicking here.

For more information, contact Performance & Leadership Development, performanceandleadership@scsk12.org.

Project Graduation (PG) is gearing up introduce PG Extended Day in January 2025. The extended day program will be available to every high school in the district to effectively support students with special accommodations, those who are off-track, and those without transportation to the four PG citywide Super Sites. We are asking all secondary school principals to complete PG Principals’ Interest Survey so that we can use your feedback to format our programming to your specific needs and requests.

Action Item- High School Leaders complete the Interest Survey by Tuesday, November 19.  https://forms.office.com/r/D7AtM8ZZRK

More specific information will be disclosed at November's Principal's meeting. For more immediate high-level information about Project Graduation's new spring programming, feel free to check out this quick video presentation. 

Project Graduation 2024-25SY (1).mp4