Enrollment and Attendance Updates 

Attendance Clean-up Sessions

Attention School Principals! 

C.O.M.E to WIN Attendance Data Clean-Up Session Coming Soon! 

These sessions are essential for ensuring that student data is accurate for district and state reporting purposes. By identifying and correcting attendance errors, we can maintain the integrity of our student records. 

***Specific schools required to attend will receive an email notification from their attendance advisor regarding the clean-up session.

Mark your calendars for:

 Craigmont High School: 

• Tuesday, November 19th, 8:30 AM to 3:00 PM
• Wednesday, November 20th, 8:30 AM to 3:30 PM

 PLZ Code: 37160         

  #AttendanceCleanUp #AccurateData

*** Please make sure your attendance clerk brings the following items:

• Charged laptop.
• Sign-in/out forms
• Parent notes

REACH 180 (Parent Attendance and Truancy)

• Our next REACH 180 (Parent Attendance & Truancy) meeting is scheduled for Thursday, November 21, from 9:00 a.m. to 12:00 p.m. at the Memphis Sports & Events Center. This meeting will focus primarily on students with 15 or more excused and/or unexcused absences. Attendance is mandatory, and each school must be represented.

** Additional information will be forthcoming. 

C.O.M.E. to Win: Attendance Monitoring and Recognition 

• 3rd 20-Day Period Deadline: As a reminder, the third 20-day school attendance period ended on November 4th. All schools must ensure that all necessary supports and celebrations have been documented within the C.O.M.E. to Win Application Platform for all student attendance levels. This is a mandatory requirement. 

Key Actions for Schools:

1. Update Attendance Supports Every 20 Days:

• Use the C.O.M.E. to Win feature in PowerApp to manage and track attendance supports for each 20-day attendance period.

• Ensure that supports for Champions, Winners, and Participants are entered consistently to monitor student progress and celebrate successes.

2. Provide Data to Track and Improve Progress:

• Enter the supports your school is offering to students in each attendance category, enabling district personnel to analyze trends, identify what is working, and offer feedback for improvement.

3. Communicate Monthly Attendance Themes:

• Reinforce the November Attendance Theme – “Stay Connected, Keep Learning” – through school-wide messaging, including announcements, newsletters, and classroom activities.

4. Celebrate Student Success and Provide Tailored Support:

• Champions: Recognize students with outstanding attendance through celebrations, announcements, and awards.

• Winners: Motivate these students to continue their positive attendance and encourage them to achieve Champion status.

• Participants: Provide focused interventions, including small group discussions and individual sessions, to address challenges and re-engage students in their learning journey.

5. Leverage Communication and Celebrations:

• Utilize announcements, newsletters, classroom activities, and school-wide celebrations to acknowledge attendance achievements and reinforce the importance of regular attendance.

 Updating Withdrawal Comments for Truancy

• To ensure accurate data tracking, please note that when withdrawing students due to 10 or more consecutive days of absence (truancy), the appropriate exit comment to use is "10+ consecutive days absence."
• Please avoid using the general comment "attendance," as this does not accurately reflect the reason for withdrawal.

General Choice Transfer (Rescind)

• Schools may submit General Choice Transfer (GCT) rescind requests for students who demonstrate non-compliance with academic performance, attendance, or behavioral expectations. Rescissions will be processed for student transitions at the end of the first semester. Consideration for immediate rescissions will be made on a case-by-case basis.

Appeal Process

All levels of appeals regarding GCT rescissions will be handled through a designated process:

• First Level: Appeals will be addressed by the school principal.
• Second Level: Appeals will be reviewed by the district office.
• Third Level: Appeals will be decided upon by the superintendent or designee.

• Note: All Exceptional Education (formerly SPED) and displaced students must be vetted according to IEP mandates and McKinney Vento law.

Rescission Request Submission

Please submit all GCT rescission requests electronically through the following link: https://forms.office.com/r/t0Sufb9jKg 

MSCS Multilingual Support Hubs

The Attendance and Enrollment office will continue to provide ongoing assistance to MSCS families seeking guidance in various areas until November 19th, and will resume in the spring, including:

• Enrollment
• Transfers
• Attendance
• General MSCS Information
• ESL Assistance
• Bus Passes
• School Supplies
• Uniforms
• Truancy Assistance
• Computer Assistance

Location and Hours:

• Gaisman Park: Tuesday, 9:00 AM - 2:00 PM
• Refugee Empowerment Program (REP): Thursday, 1:00 PM - 6:00 PM

NEW USERS ON-SITE 2-Day PowerSchool Training (November 19-20, 2024)

• This training session is exclusively for NEW USERS and will take place at (TTC) 

(3772 Jackson Avenue, Memphis TN 38108) in Lab 2. Please remember to bring a laptop, notepad, and pen.

• Dates: November 19, 2024 - November 20, 2024
• Time: 8:30 AM - 3:00 PM

Join us for a week of growth, collaboration, and awareness as we come together to support professional growth.

• Monday, November 18, 2024 - PLC Coaches
• Tuesday, November 19, 2024 - Principals/Vice Principals
• Wednesday, November 20, 2024 - Assistant Principals/Dean of Students
• Thursday, November 21, 2024 - Professional School Counselors
• Friday, November 22, 2024 - Central Office Staff

Agendas can be accessed by clicking here.

For more information, contact Performance & Leadership Development, performanceandleadership@scsk12.org.

Project Graduation (PG) is gearing up introduce PG Extended Day in January 2025. The extended day program will be available to every high school in the district to effectively support students with special accommodations, those who are off-track, and those without transportation to the four PG citywide Super Sites. We are asking all secondary school principals to complete PG Principals’ Interest Survey so that we can use your feedback to format our programming to your specific needs and requests.

Action Item- High School Leaders complete the Interest Survey by Tuesday, November 19.  https://forms.office.com/r/D7AtM8ZZRK

More specific information will be disclosed at November's Principal's meeting. For more immediate high-level information about Project Graduation's new spring programming, feel free to check out this quick video presentation. 

Project Graduation 2024-25SY (1).mp4

Dr. Feagins sent the original communication regarding Prodigy availability, on Tuesday, November 12.  Prodigy Math is available via Clever for grades 1-8.  CLICK HERE to access the Welcome Kit.  

Clever Support - Submit a MSCS IT ticket and email scscleveradmins@scsk12.org

Virtual Training - Principals can schedule virtual training through the following links:

Prodigy #1 Teacher Training: Getting Started

Prodigy #2 Teacher Training: Tips & Tricks

The deadline to complete 100% of TEM Announced Observation #1 is December 6th.   School Administrators (Principals, VP, and APs), Network Leaders, and Assistant Superintendents may access their school's data using the following link: 

• Evaluation KPI Dashboard SY2024-2025

If assistance is needed, please reach out via email:  eps@scsk12.org or by telephone:  (901) 416-2475.

Growth and Achievement containers will open for teachers and new hires who transferred schools or started after the containers were closed but before November 4th. Impacted educators may complete or update their selections from November 11-22.  

If assistance is needed, please reach out via email:  eps@scsk12.org or by telephone:  (901) 416-2475.

Portfolio educators will receive a welcome email from Teach All once they have been rostered in the platform.  To access the secure site, educators will need their State Single Sign On.  

Educators may receive their State SSO username by emailing Fredrick Strahan (strahanfc@scsk12.org) and Ayodele Hall (hallam@scsk12.org).

Please see the MTSS Lead Weekly Updates for the week of 11/12.  Of important note, the active tickets with PCG and Pearson are causing the data quality alert in PowerBi as noted by the exclamation mark in the top right corner of the screen.  It is best to review data directly from the source student by student at this time.

The November Teaching & Learning Advisory is now available.  https://secure.smore.com/n/a79zj

Upcoming professional learning opportunities are highlighted as well as student engagement strategies and research.  Take a moment to review and share with your staff.

Do you need coats and other winter clothing for your students? If so, please complete the survey linked below to provide information about your students’ needs by Friday, November 15. 

Each school is asked to designate one person to serve as the coordinator for this effort. That person will be responsible for providing size information for up to 10 students and picking items up on the day of distribution in December.  Requests will be filled based on availability, and an MSCS FACE team member will contact the coordinator to confirm a pick-up time for each school. 

Link to Submit Coat Requests: https://www.surveymonkey.com/r/OWH24

Student Club and Organization categories have been set up in the Student Program module of PowerSchool. Once inside the module, leaders will find that clubs and organizations are listed by general category, (e.g., Art, Mentoring, STEM/STEAM) instead of by the specific names provided in at the start of the year and for Quarter 1. Please be sure to update this information in PowerSchool by Friday, November 22. 

Link to Step Sheet: Assigning Student Programs to Students in PowerSchool

We are thrilled to announce the launch of the Memphis Grizzlies STEM Forward initiative, a new grant program designed to support K-12 educators within Memphis Shelby County Schools as they bring innovative STEM projects to life in their classrooms. Through this initiative, the Memphis Grizzlies aim to empower forward-thinking educators and inspire the next generation of problem solvers, creators, and leaders in STEM.

The STEM Forward grants will provide crucial funding for teachers to develop hands-on STEM projects that engage and challenge students, preparing them for success in a technology-driven world. We believe that fostering curiosity and skills in STEM today will help shape a brighter future for our community and beyond.

Key Dates for the Memphis Grizzlies STEM Forward Initiative:

• Application Period: October 28 – December 6, 2024
• Winner Notification: January 6 – 10, 2025
• Project Completion Deadline: April 30, 2025
• Project Evaluation Submission: May 17, 2025

Educators from all K-12 levels are encouraged to apply and share their visionary project ideas that will inspire and engage students.

For more information about the application process, please visit our website www.grizzlies.com/stemforward, or reach out to me. We look forward to seeing the innovative ideas Memphis educators will bring forward to benefit our students!

Updated Cohort data is available in the ReadyGrad Cohort Details report. See the user guide here.

23-24 Graduation Rates are now available in High School Progress and Feeder Pattern. See the High School Progress user guides here. And the Feeder Pattern user guide here.

C.O.M.E. to Win results and school supports for the 3rd 20 Day period are now available. See the user guide here.

Coming Soon:
23-24 TCAP Data in Student Assessments
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Training and Support Resources:   

Check out our Training Calendar for all upcoming District Trainings. 
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This week in Virtual Office Hours (11/19 and 11/21), we’re holding Open Office Hours. So, bring your questions.

Virtual Office Hours sessions are on Tuesday and Thursday at 3:30 PM on Microsoft Teams.

Sign up today! For more information on Virtual Office Hours, check out this flyer! 
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To see this month’s edition (and all archived editions), visit our support page. 
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You can reach out to us at DAIMSUPPORT@scsk12.org if you need support.   
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Power BI Access: 

Principals can give school staff members access through the PowerBI Access App. For more information about how to use the app, see this user guide.