Q3 Report Card Checklist for Administrators & Teachers
The Q3 Report Card period ended Friday, March 3, 2025. Q3 report cards are to be mailed home in addition to being handed out. Report cards will be distributed Wednesday, March 26, 2025. Parents will be able to view the report cards in the portal on Wednesday, March 26, 2025, after 3:00 pm. The Q3 Report Card Checklist and Instructions is available on SharePoint. This document outlines the teacher, principal/principal designee and district office (SIS) responsibilities for finalizing Q3 grades and report cards, as well as, the instructions on how to save, print and mail report cards.
Reminder: March 27, 2025
MSCS Compass Updates and New Releases
RTI2-A Early Warning System (EWS) 2024-2025 data is available in the RTI2-A dashboard to support planning for the upcoming High School Spring State Mandated Diagnostic screener. The screener window is scheduled for 3/18 - 4/4 for grades 9-12. For more information, see the user guide.
Q3 Report Card Grade data will be available at the end of the week (3/28) in Student Data 360 – Student Grades. You can find user guides for all Student Grades reports here.
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Upcoming Training Sessions:
No Virtual Office Hours sessions will be held this week because of Leadership Development Week.
We’ll be back on 4/1 & 4/3 with sessions on Student Grades and the OAG Summer School Report.
For more information on Virtual Office Hours, check out this flyer! Sessions are on Tuesdays and Thursdays at 3:30 PM on Microsoft Teams.
Check out our Training Calendar for all upcoming District Trainings.
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Monthly Newsletter:
Check your inbox! On the first Wednesday of every month, the DAIM team sends out a monthly newsletter to all Power BI users. In it, you will find more information on upcoming trainings, new releases, and how-to guides.
To see this month’s edition (and all archived editions), visit our support page.
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Check out our page of new/updated features and releases on our DAIM Support Page!
You can reach out to us at DAIMSUPPORT@scsk12.org if you need support.
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MSCS Compass Access:
Principals can give school staff members access through the MSCS Compass Access App. For more information about how to use the app, see this user guide.
Portofolio Peer Reviewers
The State is seeking a maximum of 125 peer reviewers to score approximately 15,000 portfolio collections to give non-tested teachers an individual growth score as part of their LOE score.
The number of peer reviewers needed is based on the number of collections submitted from districts across the state. Peer reviewers are paid at a rate of $20.00 per collection scored plus $50 for attending two (2) required trainings.
Candidates must:
- Have demonstrated content area, grade level, instructional experience and effectiveness.
- Be detail-oriented and demonstrate a rich understanding of standards.
- Be familiar with scoring student work.
- Be comfortable using and have access to technology.
- Be able to articulate confidence in the portfolio model to demonstrate student growth.
- Be available to conduct peer reviews throughout the scoring window.
- Commit to confidentiality.
- Preferred: Be an active user in the TNPortfolio Platform.
(Additional information about the Request for Applications may be found here.)
If interested, please complete the application and all requirements of the solicitation no later than 5 PM CT, March 28, 2025. Please direct any questions to Tracy Riddle, the solicitation coordinator:
Tracy Riddle | Director of Educator Effectiveness
Office of Academics Andrew Johnson Tower, 9th Floor
710 James Robertson Parkway, Nashville, TN 37243 (629) 203-2005
Tracy.D.Riddle@tn.gov
Professionalism
Professionalism represents 5% of the overall TEM rating for both tested and non-tested teachers and must be completed and finalized by both the educator and the administrator to receive an LOE score. Professionalism containers are live, and educators may begin inputting narratives, uploading artifacts, and completing self-scores.
The suggested deadline for teacher completion is Friday, April 18, 2025. For questions and/or concerns about instructional evaluations, please contact EPS by phone at (901) 416-2475 or via email at eps@scsk12.org.
TEAM Student Growth Portfolios
In response to various questions from portfolio implementing teachers regarding uploading, deleting, and viewing student work artifact videos in TNPortfolio, the Educator Effectiveness Team has crafted this guidance document, TNPortfolio Video Guidance.
The Tennessee Department of Education is currently accepting applications for peer reviewers. Information can be found here Portfolio Peer Review | TEAM-TN. District Portfolio Educators are encouraged to apply.
Samples uploaded to TNPortfolio between January 30th, 2025, 2:30 PM CT and February 5th, 2025, did not upload to the platform correctly. The issue in the platform has been resolved. Please remove any samples from this time window and re-upload them to ensure accuracy. Check preview to ensure you can view your samples. If they do not appear in preview, please reach out to Portfolio.questions@tn.gov.
March Leadership Development Week
March Leadership Development Week Agendas (Linked):
As we prepare for Leadership Development Week (LDW) we wanted to remind you of key dates and information. LDW will occur March 24-28, 2025, with the following groups attending on the dates below:
- Monday, March 24, 2025: PLC Coaches & Instructional Facilitators - Suggested Attire: Shades of Green
- Tuesday, March 25, 2025: Principals & Vice-Principals - Suggested Attire: Shades of Purple
- Wednesday, March 26, 2025: Assistant Principals & Deans of Students - Suggested Attire: White
- Thursday, March 27, 2025: Professional School Counselors - Suggested Attire: Shades of Red
- Friday, March 28, 2025: Central Office Staff [IN-PERSON] - Suggested Attire: Shades of Blue
As always, remind your staff of their designated day to attend Leadership Development Week so that we can inform them of current best practices and pertinent information occurring throughout our District.
For more information, contact performanceleadershipdevelopment@scsk12.org
Reminder: March 28, 2025
New Teacher Mentors
New Teacher Mentors
Thank you for your continued support of our New Teachers across the district. As we near this last quarter, we are truly seeing the instructional growth in our first-year teachers! See the important deadlines and due dates below:
April New Teacher Mentor Meeting - None
May 6, 2025, New Teacher Mentor Meeting - *Virtual*
Friday, March 28, 2025
Second Semester Co-observation of Exemplary Teacher Due
Wednesday, April 2, 2025
CAL submitted to CAL Forms Link
Wednesday, April 25, 2025
Final Informal Observation Submitted
Wednesday, May 7, 2025
Final CAL Submitted to CAL Forms Link
Reminder: March 28, 2025
PLC Coaches & Instructional Facilitators PLC Tool Submission
Dear Principals,
Ensure that your respective PLC Coach or Instructional Facilitator are entering their weekly data via the PLC Tool each Thursday by 5:00pm. The PLC Tool allows our district to capture the number of teachers supported, identify areas of refinement, and trends in instruction. PLC Coaches and Instructional Facilitators may access the link below. If you or your team should need support, contact Ron Clark at clarkr@scsk12.org.
PLC Tool Link:
Instructional Leadership Team Support Sessions and Documentation Deadlines
Dear Principals,
We hope that you have had a productive week. As we continue to strive for excellence in our educational practices, we are pleased to inform you about the upcoming Instructional Leadership Team (ILT) support sessions organized by Performance & Leadership Development. These sessions are designed to provide ILT members with the necessary tools and strategies to enhance instructional leadership within your schools.
Upcoming Support Sessions:
- TCAP/EOC in the Context of the Curriculum ILT Support Session
- Date: Thursday, April 3, 2025, Implementing High Impact Instructional Strategies
- Time:
- 3:15pm-4:15pm (High School, CCTE ILT Grade bands only)- TLA Auditorium
- 3:30pm-4:30pm (Middle School ILT Grade bands only)- TLA Multipurpose
- 4:30pm-5:30pm (Elementary & K-8 ILT Grade bands only)- TLA Auditorium
- Location: Teaching & Learning Academy Auditorium/Multipurpose Room located at 2485 Union Avenue, Memphis TN, 38112
- Save the Dates for Future ILT Support Sessions (In-person meetings)
- May 1, 2025
Documentation Deadlines:
To ensure we are all aligned and prepared for Spring 2025 ILT Stipend Submission, please be reminded of the following documentation deadlines:
- Spring 2025 Teacher Log dates should reflect: January 6-May 2, 2025
- *The ILT Support Session, Data Driven Instruction Cycle that occurred on December 5, 2024, can be included as (1) hour on the ILT Content Teacher Log for the Spring 2025 semester.
- Spring 2025 ILT Teacher Logs and ILT Stipend Excel Sheet: Due by May 2, 2025
- (Any schools submitting documents after this deadline will waive their semester stipends.)
- ILT Semester Hours: ILT Content Lead Teachers must complete and submit to their respective principal by the deadline at least (22) hours per semester conducted and logged outside of the allotted (contractual) school day to be eligible for the semester stipend.
- Mandatory Attendance: ILT Content Lead Teachers must attend all Instructional Leadership Team meetings and all District-level Content Support Session meetings to be eligible for the semester stipend.
Below is a link to our ILT Principal Resource Folder for your reference:
Your timely submission of these documents and attention to due dates is crucial for the success of our collaborative efforts. Should you have any questions or need further assistance, please do not hesitate to contact us at iltstipends@scsk12.org.
Thank you for your continued dedication and hard work. We look forward to supporting you and your ILT teams by working together to achieve our district’s priority goals.
Best regards,
Performance & Leadership Development Team
Reminder: March 28, 2025
Summer Learning Academy Registration and Third Grade Auto-Enrollment
Summer Learning Academy Registration and Third Grade Auto-Enrollment
Principals,
The registration period for the 2025 Summer Learning Academy (SLA) opens on Monday, March 31. Students in grades PreK-8 (rising K-9), will receive four weeks of reading and math instruction, as well as intervention and physical activity.
SLA locations are clustered based on proximity and capacity.
Also, this year, current third graders who have been identified as at risk for retention will be automatically enrolled in SLA. According to state law, students who are required to attend must have at least a 90% attendance rate. This will impact approximately 3,000 students, depending on a number of factors (including exemptions) but this number is subject to change.
Parents will be notified via letter, email, phone, and text message in the days leading up to their auto-enrollment, and they are advised to contact their school or the Office of Extended Learning if they have any questions. Please see the schedule and dates below for Summer Learning Academy.
Elementary & Middle
- Third Grade Auto Enrollment: March 28
- Registration: March 28-April 18
- SLA Dates: June 2- June 30 (Holiday: June 19)
- 40 Locations across Memphis & Shelby County
- Times: 8a-3p or 9a-4p, depending on location
- 2025 SLA Locations by Cluster.xlsx
- 2025 SLA Locations.xlsx
We look forward to a successful 2025 SLA. Please feel free to share this information with your families.
- Additional information and the registration link can be accessed at http://www.scsk12.org/summer.
If you have any questions or need assistance, please contact Stephanie McClain
(mcclainsl@scsk12.org).
Enrollment Season Begins March 25
The online registration portal for parents opens on Tuesday, March 25. During this time, parents will be able to log into the PowerSchool Parent portal and complete student registration for the 25-26SY. Please ensure your parents are informed and register as soon as possible. Remember Greatness Grows Here so let's plant the seeds by getting our students registered! Please click here to visit the MSCS Registration site for additional details!