Greatness Grows Here

Office of Enrollment-Attendance-Truancy 

End of Semester Attendance Procedures and Reminders

• As we prepare to close out the first semester, thank you for your continued leadership and commitment to maintaining strong enrollment and attendance practices across your school communities. Attendance continues to drive academic achievement and funding, and your efforts remain vital. Please monitor chronic absenteeism concerns, maintain consistent parent communication, and ensure timely reconciliation of daily attendance in PowerSchool.
• Accurate enrollment and attendance reporting is essential during this transition period. For accuracy of semester grading and state reporting, students should not be withdrawn prior to January 5, 2026.

Show Up for Greatness: Attendance Monitoring and Recognition 

• Please note that our fourth 20-day school attendance period ends on December 10, 2025. It is a mandatory requirement that all necessary student supports be fully documented within the Show Up for Greatness Application. Please ensure this is completed by the deadline.
• For any questions, please email us at studentservices@scsk12.org 
• By consistently entering attendance data for the Gold, Silver, and Bronze tiers every 20 days, we can proactively monitor attendance trends and identify where additional support may be needed.
• Gold : 96% or higher
• Silver : 91% to 95%
• Bronze : 90% or less
• Attendance progress will also be reflected in student reports and report cards, ensuring transparent communication with parents and guardians.

• Teachers must continue to record daily attendance accurately through the last day of the semester (Friday, December 19, 2025).
• Generate the Attendance Today report to identify and resolve any data entry discrepancies.
• Generate the MSCS Absent by Minutes Present report to further identify and resolve any data entry discrepancies.
• Print and retain the Absentee report for official record-keeping purposes.
• Retain the student check-in log for official record-keeping purposes.
• Retain the student check-out log for official record-keeping purposes.

Recommendations for Record Storage

• When preparing to store all 2025–2026 attendance records, it is recommended to separate and clearly label the student check-in log from the student check-out log.
• Retain all substitute teacher rosters.
• Print the Smart Find Report to verify substitute rosters.

December Student Recognition

• We are celebrating student hard work and positive growth throughout December.
• We are seeking nominations for students showing outstanding/improved attendance and positive behavior/leadership.
• Please contact our office to nominate a deserving student for a special recognition and gift.
• We will also track and recognize schools for overall attendance effort and improvement.

Approval Required for IEP/504 General Choice Transfer Rescissions

• For students with an Individualized Education Program (IEP) or a 504 Plan whose transfer is recommended for rescission, our department confers with General Counsel to ensure compliance with all relevant special education laws and regulations.

General Choice Transfer Rescission Process & Deadline

• General Choice rescind notifications will be issued to parents of students ineligible to return for the 2025–26 school year.
• Policy #6002 states that General Choice transfers are approved through the student's exit grade level but may be revoked if the student fails to meet expectations in attendance, behavior, and/or academic performance.
• To request a transfer revocation, Principals must:
• Ensure all attendance and grade records in PowerSchool are accurate and up to date before submission. Requests will be validated in PowerSchool and approved by our office. You will receive an outcome notification via email.
• Official parent notifications will be issued by the district. All rescinded transfers take effect Monday, January 5, 2026.

• Hold a meeting with the parent/guardian to discuss the recommendation.
• Submit a formal request to the Enrollment & Attendance Office using the link below by Friday, December 12.

School Rescind Link:

https://forms.office.com/r/3HnKG1dd5e

Access your list of transfer students by logging into PowerSchool Enrollment and clicking on "General Choice 2025-26."

Student Absence Form Available via PowerSchool Parent Portal

• Please be advised that the Student Absence Form is available for all parents through the PowerSchool Parent Portal. This online form allows parents to easily notify the school of their child’s absence directly from their mobile devices or computers. Parents can also track the status of their absence submission by returning to the portal.

Truancy Outreach: Parent Student Support Plan

• As we intensify our focus on reducing truancy, schools must prioritize identifying students who are chronically absent, defined as five or more unexcused absences.  Early outreach and intervention are essential to re-engage students before absenteeism escalates.  A Parent Student Support Plan (PSSP) is required for every student who accumulates five absences whether excused or unexcused.  The PSSP serves as a proactive tool to address barriers, strengthen family engagement, and support consistent attendance. 

• As we address truancy, our primary attention should be on students who have been withdrawn due to ten consecutive unexcused absences.
• Regularly monitor your withdrawal list in PowerSchool and contact your assigned Truancy Liaison for guidance and support.
• Ensure all withdrawal documentation is complete and accurate, including evidence of outreach efforts and parent contact attempts, before finalizing the student’s withdrawal.
• Each School is required to designate individuals to conduct SART Meetings and those meetings must be logged in PowerSchool. This is imperative as we continue to identify students who are habitually absent/truant in school.

Enrollment Procedures and Reminders

• Registration for the 2026-2027 school year will open in Spring 2026 for both new and returning students. Parents will be able to submit their registration and update necessary information by logging into their PowerSchool Parent Portal. 
• For any questions, please contact Stacey Davis at daviss2@scsk12.org.

• Detailed registration information can be accessed at: https://registration.powerschool.com/admin/login/login.rails
• The online School Choice transfer application portal for the 2026–2027 school year will open on Tuesday, January 27, 2026, at 10 a.m.
• Choice transfer options should be strategically utilized for student recruitment, retention, and reclamation efforts. (Recruit, Retain, and Reclaim.)
• To ensure accessibility of information, post registration times for parents in highly visible locations and at all school entrances.
• Schedule Registration Night(s) to support families through the enrollment process. Contact the Office of Enrollment and Attendance for assistance as needed.
• The Registration Team is required to attend refresher training sessions available in PLZ.

Upcoming Dates and Meetings

• December 11 - Attendance Liaisons Meeting
  • 9 a.m.-3 p.m. - Location: TBD
• January 8 - Attendance Practices and Processes Training
  • 9 a.m.-3 p.m. - Location: TTC - Lauderdale Lab
• January 27 - Application period for School Choice Transfers begins.
• Spring 2026- New and Returning Student Registration Opens
  • PowerSchool Parent Portal
• School Consolidation Meetings

• December 3, 5:30 p.m. - Lucy ES (at Lucy ES)
• December 4, 5:30 p.m. - Lucy ES (at receiving school: Woodstock MS)