Please review the week of 4/27/26 MTSS Lead Weekly Updates.

Please review the May 2026 RTI2A Closeout Checklist.  This document should be uploaded to your school folder once completed and signed by noon, May 21, 2026.  If you have questions, please email RTI2@scsk12.org.

Principals, please ensure all portfolio educators log in to their TeachAll Account. The deadline for Portfolio submissions is 5 p.m.  Friday, May 8.   

Educators must use their state single sign-on to log in to the platform. If educators are unsure of their State SSO ending in @tneducation.net they may reach out to:  

• District Portfolio Lead, Floresha Smith   
• Subject/Grade Specific Content Advisors listed below:  
  • Physical Education-Jeremiah Bland or Jim Harbin   
  • Visual Arts and Theater-Jennifer Shiberou   
  • World Language-Patrick Fraser   
  • General Music-Bethany Mayahi   
  • Secondary Music and Dance-Dena Vaughan   
  • Pre-K-Christopher Spratlin   

An incomplete portfolio submission or non-submission will result in an incomplete TEM Evaluation record resulting in no LOE generated for SY2025-26.  

To view Portfolio Educators that have been rostered, please utilize the Evaluation KPI Dashboard.  If you have questions about the educators listed or realize educators are missing, please reach out to the District Portfolio Lead, Floresha Smith. 

The deadline to complete 100% of ALL TEM Observations is Friday, May 8. School Administrators (Principals, VP, and APs) and District Leaders may access their school's data using the following link:  

Evaluation KPI Dashboard SY2025-2026  

Questions? Contact EPS by phone, 901.416.2475, or via email  eps@scsk12.org.  

The Professionalism component of the TEM framework accounts for 5% of educators' Level of Overall Effectiveness (LOE) score and must be completed by both the educator and administrator.

Administrators should complete Professionalism conferences by May 13, 2026.

All questions about Professionalism should be directed to Ayodele Hall, hallam@scsk12.org.

The DEADLINES to complete ALL NIE End-Of-Year Conferences are as follows:

• School-Based – May 15 
• Central Office – June 12 

IMPORTANT REMINDERS:   

• The Goal Setting Conference AND Mid-Year Conference should be completed in its entirety BEFORE completing the End-of-Year Conference in PLZ.
• The Mid-Year Conference is NOT required for NIE Partial plans and will not appear as a container to complete.

Questions? Please reach out to eps@scsk12.org.

Office of Enrollment, Attendance, and Truancy Leaderboard

Enrollment & School Choice

2026-27 School Choice Portal 

The School Choice Transfer portal remains open for the 2026-27 school year. Please continue sharing the following details with families to assist them with the application process.

Application Access

• How to Apply: Families can visit www.scsk12.org from any device to submit their transfer requests.

Who Needs to Apply?

• New Applicants: Students seeking a transfer for the first time.
• Transitioning Students: Students moving up a school level (e.g., rising 6th or 9th graders).
• Note: Current General Choice students staying at their school in good standing do not need to reapply.

School Responsibilities

To support our goals of recruiting, retaining, and reclaiming students, schools are encouraged to host open houses and showcase their programs to families.

2026-2027 Registration: Now Open for All Students

Registration for the 2026-2027 school year is open for all new and returning students. Families can complete the process and update their information at any time via the PowerSchool Parent Portal.

Administrative Actions

• Visibility: Post registration hours and instructions in highly visible areas and at all school entrances.
• Support Events: Schedule Registration Night(s) to assist families. Coordinate with the Office of Enrollment and Attendance if you require additional support.
• All Registration Team members are required to complete refresher training via PLZ.
• For questions or enrollment support, contact Stacey Davis at daviss2@scsk12.org.

Student Health & Eligibility: Immunizations and Physicals

• To ensure students are cleared and ready for the 2026-27 school year, families needing updated immunizations or physicals can submit required consent to ShotRX Health and Wellness Solutions.
• Please share the link below with your school community: ShotRx901

MSCS Kindergarten Enrollment & Eligibility Guide

Enrollment Requirements

• Age Eligibility: To enroll for the 2026-27 school year, students must be 5 years old on or before August 15, 2026.
• Registration Deadline: Per state law, new kindergarteners cannot be enrolled after the first 30 days of the school year (September 30, 2026). Previously enrolled students may be accepted at any time.
• Health Documentation: Proof of a physical examination and a complete immunization record must be submitted at the time of enrollment. Students will not be permitted to enroll until these records are provided.

Early Entrance Screening (2026-27 School Year) 

MSCS provides screening for children who turn 5 between August 16 and September 30, 2026, to determine eligibility for early kindergarten entry.

• Timeline: Screenings begin May 18.
• Process: The Assessment Department will coordinate school-based screenings with parental consent. A registration link will be sent to parents from the department.
• Appointments: To schedule a screening outside of the school setting, please contact the Assessment Department directly.
• Cut-off: Children turning 5 after September 30, 2026, are not eligible for screening and may enroll in the fall of 2027.

Official Registration Portal: scsk12.org/registration/kindergarten   

Supporting Our Families: 2026–27 District Registration Sessions

As we prepare for the 2026–27 school year, we request the support of all school leaders in communicating a vital message to our community: registration is mandatory for all new and returning students.

To ensure our families receive the necessary guidance, we strongly recommend that each school host at least two (2) on-site District Registration Nights. Offering multiple sessions provides the flexibility and direct assistance families need to navigate the enrollment process.

School leaders maintain the autonomy to select dates and times that best accommodate their families' needs. We encourage you to finalize these schedules promptly and begin outreach to your families to ensure maximum participation.

For technical assistance or guidance regarding the registration portal, please contact the Office of Enrollment and Attendance:

• Email: studentservices@scsk12.org
• Phone: 901-416-2989

Coming Soon: "Greatness at Your Door"!

The Office of Enrollment and Attendance is excited to bring back our "Greatness t Your Door" outreach initiative on May 6 and May 7. We are taking our mission directly into the Kirby Middle and Hillcrest High communities to personally welcome and reclaim our families for the 2026-27 school year.

Event Details

• Dates: Wednesday, May 6, and Thursday, May 7
• Community Focus: Kirby Middle & Hillcrest High

We look forward to another successful event as we continue to show our families that Greatness Grows Here!

Promotional Ceremonies & Attendance Expectations Policy 6014 

All promotional ceremonies for kindergarten, 5th grade, and 8th grade must take place during the final week of the school year, beginning May 18, 2026. 

School leaders must also communicate clearly to families that attendance remains mandatory through the final day of the academic year. Early disengagement cannot be permitted, and every instructional day is important.

Coming Soon: Regional Support Hubs – "Pop Out & Register"

The district is bringing registration assistance directly into the community! Our Regional Support Hubs will provide in-person assistance to ensure every family is prepared for the 2026-27 school year.

What to Expect:

• Families can visit these regional stations to receive hands-on help with the mandatory registration process, school choice guidance, and answer questions.
• Hubs will be strategically located in areas with lower registration volumes to ensure no family is left behind.

Stay Tuned: Locations, dates, and times are being finalized and will be shared soon.
 

Truancy Prevention & Intervention

As we approach the end of the academic year, our focus shifts toward identifying and supporting families exhibiting persistent patterns of truancy. To ensure we get ahead of these challenges before they escalate, please prioritize the following actions:

• Ensure all pending SART meetings are finalized and documented in the system.
• For students with ongoing attendance challenges, the creation of a PSSP is crucial. These plans serve as a critical roadmap for providing targeted interventions and establishing clear expectations for the next grade level.

Closing out these cases now allows us to enter the new year with a solid framework for family support and a clear understanding of our students' needs.

Quarter 4 Report Card period ends Thursday, May 21, 2026, and the Checklist document is available on SharePoint. 

The 2025-26 End of Year Procedures documents are available on SharePoint.

A critical piece in determining graduation rate is ensuring graduate rosters are submitted to TEDS. With the exception of Summer School graduates, the rosters must be complete and accurate in TEDS by June 25, 2026. The Roster of Graduates Certification Form is due June 3, 2026. Final graduate rosters, including Summer School, must be submitted to the SDE by August 13, 2026.

Instructions on how to distribute cumulative folders to the 2025-2026 graduates can be found on SharePoint. The title of the document is Distributing Cumulative Folders to Graduates. DO NOT distribute cumulative folders to students who are not graduating or students who will receive a Special Education, Occupational or Alternate Academic diploma. Special education students, who are aging out, can receive their cumulative folders.

Free Student Health Screenings

Free health screenings will be provided at schools for all students. The screenings will include:

• Height and Weight
• Vision
• Hearing
• Blood Pressure
• Scoliosis

Parents who want their child to participate must scan the QR code on the flyer to complete the sign-up process. 

Health Screening Flyer: English&Spanish Consent Flyer.pdf

Health Screening Calendar: Semester 2 Principal Screening Schedule 25-26.xlsx

Immunizations

ShotRX is partnering with schools to provide required immunizations for students. Parents may register their child by scanning the QR code provided on the flyer. Upon completion of registration, ShotRX will coordinate with the school to schedule an onsite immunization date.

ShotRX Flyer: ShotRx English and Spanish flyer.pdf

School- Based Health Clinics

MSCS provides access to two school-based health clinics available to all students. These clinics are located at East High School and Sheffield CTC and operate Monday-Friday from 8 a.m. to 5 p.m.

School-Based Health Clinic Flyer: SBC English and Spanish Flyer with QR Code.pdf

School- Based Health Clinic Sports Physical Flyer: SBC Sports Physical Flyer.pdf