Enrollment Procedures and Reminders

Reminder: Policy 6002 Revisions & Compliance

Please take a moment with your team to review the updated Policy 6002 guidelines:

• General Choice Transfers: Ensure strict adherence to transfer rescission timing (end-of-semester only), mandatory written warning letter procedures, and review grounds for revoked transfers to protect due process.
• Shared Residency: Confirm you have three valid address verification documents on file (excluding promotional mail) and that the required shared residency notice is prominently posted in your front office.

Ensure administrative and front office staff are fully aligned with these requirements.

2026-2027 Registration: Ongoing Support & Push for 100% Enrollment

School is officially underway, but registration is not closed – it’s not too late to get every student enrolled! Registration for all new and returning students remains open via the PowerSchool Parent Portal.

As families continue to arrive, please ensure your front office and registration teams remain welcoming, knowledgeable, and ready to support. Under no circumstances should any family be turned away.

Administrative Action Items:

• Keep registration hours and clear instructions posted prominently at all school entrances.
• Continue hosting or scheduling school-based Registration Nights to assist families who need hands-on help. If your school needs extra staffing or operational assistance, contact the Office of Enrollment and Attendance directly.
• Verify that all Registration Team members have completed their required refresher training in PLZ.
• For questions or dedicated enrollment support, please contact Stacey Davis at daviss2@scsk12.org.

Kindergarten Enrollment & Eligibility Guide

• Age Cut-off: Student must be 5 years old on or before August 15, 2026.
• Registration Deadline: Per state law, new kindergarteners cannot be enrolled after the first 30 days of the school year (September 14, 2026).

Homeschool Guidance for Families

• Information & Inquiries: For questions regarding homeschooling options, parents can contact mscshomeschool@scsk12.org.
• Ready to Apply: Families can submit their formal application directly through the MSCS Homeschool Application Portal.
• Re-Enrolling in MSCS: Parents interested in re-enrolling students from homeschool back into the district can view the Re-Enrollment Information Flyer for details and next steps.

Attendance Procedures and Reminders

• With the school year underway, daily attendance remains a top District goal. All staff are encouraged to reinforce consistent presence and keep students engaged.
• Our focus is to increase Average Daily Attendance (ADA), reduce Chronic Absenteeism (CA), and lower truancy rates. Attendance Liaisons will align with truancy prevention, RTI-B frameworks, and counseling services to address barriers early. Explore the MSCS Student Attendance Pact Guide to see how students, families, and staff can team up to make every day count.
• Attendance must be logged daily within the first 10 minutes of each class period.
• All attendance discrepancies must be reconciled by the end of the school day. Clerical staff and attendance liaisons are responsible for entering substitute rosters and placeholder attendance prior to dismissal.

Student Withdrawal & No-Show Reminder

• No-Show Withdrawals: Please clear all attendance entries before processing a no-show withdrawal, and backdate the exit date to August 3, 2026.

• Ensure you select the correct exit code when withdrawing a student, and update any existing codes promptly to maintain accurate records.
• Always include a detailed comment explaining the reason for the withdrawal.
• For questions or guidance, reach out to our office at studentservices@scsk12.org.

Student Absence Form via PowerSchool Parent Portal

• Encourage parents to regularly verify and update their contact details via the PowerSchool Parent Portal.
• Parents can submit and track absence notifications directly from their mobile devices or computers using the Student Absence Form in the portal.  Attendance Pact Guide Infographic.pdf

"Show Up for Greatness" District Initiative

We are continuing the Show Up for Greatness initiative to support our regional service model and tiered interventions:

• Tier 1: Show Up for Greatness
• Tier 2: Everyday Counts
• Tier 3: Be Present. Be Great.

Schools will continue using the Show Up for Greatness tracking application to monitor progress and log student supports. Supports must be logged for every 20-day period, with all entries recorded promptly at the end of each cycle.

Truancy Procedures and Reminders

Administrative Action Items

• Update Team Contacts: Complete the 2026-27 Attendance Team School Contact List promptly to ensure your school receives critical truancy updates and support this year.

Digital Truancy Clearances

The MSCS Truancy Clearance process is officially moving online.

• Families can submit clearance requests directly via a direct web link or QR code, streamlining the process and reducing campus paperwork.
• Digital clearance posters featuring the link and QR code will arrive on campuses soon. Please display and share these resources with families as needed.

SART Meeting & Truancy Clearance Guidance

As we strengthen our attendance practices, please ensure schools and attendance teams hold SART meetings for all students with five (5) or more unexcused absences in PowerSchool.

When a student receives a Truancy Clearance to enroll, complete the following:

• Conduct a SART meeting with the student and parent/guardian.
• Complete the Parent Student Support Plan (PSSP).
• Record the appropriate PSSP log entry in PowerSchool.

🔗 Access the PowerSchool PSSP Step Sheet

These steps help us address absences, identify barriers, provide support, and accurately document our efforts to improve attendance. Thank you for your continued partnership in helping our students Show Up for Greatness!

Reminder: Immediate Enrollment Under McKinney-Vento

Please ensure students and families experiencing housing instability are enrolled immediately, as required by the McKinney-Vento Homeless Assistance Act and district guidelines.

• Allow the student to start school right away. Do not delay enrollment for missing residency documents, transcripts, immunizations, or a Truancy Clearance.
• Complete and submit the McKinney-Vento/Displaced Student Referral so the family receives support as quickly as possible.
• A Truancy Clearance should never be used as a prerequisite or reason to delay enrolling a student.

If you have questions about eligibility or procedures, please reach out to Dr. Karen Ball-Johnson or the FACE/Special Populations team.

Student Support Services Resource Guide

Student Support Services Resource Guide

Please save and reference this guide to support your staff, students, and school community throughout the year:

🔗 Office of Student Support Services Resource Guide