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The Electronic Field Trip (eFieldTrip) system is our web-based program for computerizing your field trip transportation when using Durham School Services (Durham). EFieldTrip is only for placing an order for a bus. It DOES NOT replace district procedures and approvals for requesting permission to take a field trip. The principal must log into the eFieldTrip system to approve all bus requests.

To access the eFieldTrip system, an username and password is required. Each school and district office is allowed four authorized users. The financial secretary or principal should email LaSheka Hayslett, [email protected] and Phoncella Cowan, [email protected] the name of users requesting a username and password. District office personnel may email the above individuals directly and copy your office department head on the email. The instructions for navigating the system are available below.

Durham requests a three day advanced notice for buses. The bus cost is $50.66 per hour (subject to change based on contract terms) with a minimum charge of two hours round trip. Durham’s charges are calculated based on gate to gate transportation. This should be taken into consideration when estimating your total hours and costs.

eFieldTrip Quick Reference Guide

If you need to cancel a bus, after the principal has approved the request, send an email to [email protected] and copy LaSheka Hayslett, [email protected].You will be billed a $100.13 minimum call-out charge if a bus is not cancelled within two hours of the requested pickup time.

Farmville (NG/NE) (901) 320-9356

Getwell (EG/EE) (901) 743-1093

Kentucky (SG/SE) (901) 948-0272

Grays Creek (GG/GE) (901) 380-0126

If you are unable to reach Durham personnel after normal office hours or in an emergency, call Stephen Wherry (901) 412-6529.

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