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Board Policy 4014 - On the Job Injury (OJI) 

How to Proceed While on (OJI) On-the-Job Injury

Employee Accident Report Form

Employee/Student/Visitor/ Incident Reporting systems.

(Memphis Shelby County Schools does not have Workers’ Compensation)

The OJI Policy is a self-insured program intended to cover medical expenses and lost wages incurred by employees because of an injury and/or illness sustained out of and in the course and scope of employment.  Each On-the-Job-Injury is investigated. 

Work-related stress, anxiety, depression, or other mental illnesses are not covered under the District’s OJI program unless directly caused by an approved physical injury sustained on the job.

MSCS District is not covered by the Tennessee Worker’s Compensation Act. The District has a self-funded OJI Program.

Medical treatment

Medical treatment should not be delayed, if needed.

• The employee MUST go to one of the MSCS Health Clinics within seven (7) days of the incident. The employee MUST call to make an appointment; walk-ins are not accepted. The MSCS Employee Health Clinic appointment number is (901)416-6079.

All on-the-job injuries MUST be reported within 24 hours to the immediate supervisor. If the supervisor is unavailable, report the injury to the next supervisory level. An injury report MUST be completed by the injured employee, unless the employee is incapacitated at the time of the accident.

MSCS Employee Health Clinic locations and hours Monday – Friday is:

IN THE EVENT, THE EMPLOYEE NEEDS CRITICAL EMERGENCY TREATMENT, THE EMPLOYEE MUST GO TO THE EMERGENCY ROOM ONLY IN EXTREME LIFE OR LIMB THREATENING TRAUMAS. Upon release, the employee should follow up with the Risk Management Department to obtain a Cigna claims form, which the employee will need to provide to the Emergency Room Billing Department. Follow-up treatment after an ER/hospital visit MUST be through one of the MSCS Employee Health Clinic.

WE SUGGEST THE FOLLOWING HOSPITALS IN CASE OF AN EMERGENCY:   BAPTIST MEMORIAL HOSPITAL or REGIONAL ONE MEDICAL CENTER

After-hours, non–life-threatening injuries

If the injury occurs after hours and is not life threatening, medical treatment MUST be received from:

Methodist Minor Medical Center – Midtown
1803 Union Avenue #2
Phone: (901)722-3152.

Employees can also wait until the following morning when the clinic opens to seek treatment.

The employee should verify with the designated on-site contact that their incident report has been properly submitted.

OJI benefits

OJI benefits are limited to one (1) year, unless otherwise provided by the law. OJI benefits will cease if one of the following occurs: (not an exhaustive list)

• Discharged
• Resignation
• Retirement
• Termination
• Discontinue Treatment

Failure to follow medical advice from the treating physician will result in the termination of OJI benefits.

HOW TO REPORT A WORK-RELATED INJURY

Follow-up appointments should be scheduled with the least amount of interruption to the workday. Only the clinic or a treating physician can take an employee off work. Employees cannot take off the entire day for an OJI appointment. All treatment MUST be continuous without interruption. Failure to follow the physician’s treatment plan, delays and missed appointments may result in termination of OJI benefits. An employee may reschedule their appointment up to twenty-four (24) hours prior to the scheduled appointment time. Any employee who is returned to work and fails to do so will not be coded OJI.

Employees will be responsible for paying “no show” fees.

If it is determined that an employee is unable to return to work, their absences will be covered at 100% for the first two (2) months and at 50% for up to an additional ten (10) months, unless otherwise provided by the law. Employees may elect to use their personal, sick and/or vacation time when coverage decreases to 50%. An employee may not engage in any other gainful employment activities of any kind while off work due to an OJI. There is no additional monetary compensation.

It is the employee’s responsibility to inform and update their supervisor regarding their work status on a regular basis. Work status will consist of full duty, light duty, or off work. The OJI physician will provide a work status at every appointment. Don’t leave the physician’s office without a work status and follow-up appointment scheduled. Discuss light duty restrictions with your supervisor. Communicate your work status to your supervisor after each medical visit.

Board Policy requires employees who are absent for ten (10) or more days to request a leave of absence. Contact the MSCS Benefits Department at (901)-416-5344 with any questions regarding leaves of absence. You can complete the Leave of Absence request in the Employee Portal. Leaves of absence for OJI are considered non-FMLA.

Prescriptions should be filled at Walgreens. Advise the pharmacy that you are an MSCS employee with an OJI. Employees should not be required to pay a co-pay for OJI medical treatments or prescriptions. Should an employee have to pay, contact Risk Management for reimbursement.

Billing

Direct any questions or concerns to the Office of Risk Management via phone at (901)-416-6759 or email at riskmanagement@scsk12.org

Memphis-Shelby County Schools offers educational and employment opportunities without regard to race, color, religion, sex, creed, age, disability, national origin, or genetic information.

Memphis-Shelby County Schools offers educational and employment opportunities without regard to race, color, religion, sex, creed, age, disability, national origin, or genetic information.