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FERPA Student Directory Information Opt-Out Request (2017-18)

Shelby County Schools (SCS) receives numerous requests for student information that is protected by the Family Educational Rights and Privacy Act (also known as FERPA). FERPA (20 U.S.C. § 1232g; 34 CFR Part 99) is the federal law that protects the privacy interests of students. It requires that a student’s education records and the personally identifiable information contained in them be maintained as confidential and, except in limited circumstances, not be released to a third party without the parent/legal guardian’s prior written consent. Under FERPA, a parent/legal guardian has the option to direct that some or all of the information designated as directory information about his or her student not be disclosed to third parties. This process is called "opting out."

A recently passed Tennessee state law (Chapter 307 of the Public Acts of 2017 (PC 307) allows a chartering authority or a public charter school to request from a school district a list of the names, ages, addresses, dates of attendance, and grade levels completed of the district’s students. The new state law became effective July 1, 2017, and requires Tennessee school districts to respond by providing student information to the chartering authority or public charter school. The purpose of this notification is to make families aware of the new state law. In addition, this notification provides the opportunity to opt-out of the disclosure of directory information for the 2017-18 school year. SCS policy 6003 defines directory information as a student’s name, physical address, electronic mailing address, telephone listing, date of birth, place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous school district or institution attended by the student.

Still, it is very important for you to understand your rights regarding the release of your child’s information. Under FERPA, you have the option to direct that some or all of the information designated as directory information about your child not be disclosed to third parties. This process is called “opting out.”

If you wish to opt out of this information sharing process, please complete the online form below by October 22.

Choose One

I request that my child’s directory information not be shared with any school, school district or similar entity that is not operated by Shelby County Schools, including but not limited to, public charter schools and charter management organizations. (NOTE: Checking this box does not prevent your child’s directory information from being shared with third parties for purposes that are specific to the child’s current school, such as inclusion in school directories, yearbook publications, athletic/club programs and rosters, awards programs and announcements, etc.)

I request that my child’s directory information not be shared with any third-party organization. (NOTE: Checking this box means that your child’s directory information will not be shared with any third party for inclusion in school directories, yearbook publications, athletic/club programs and rosters, awards programs and announcements, etc.)

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