Accumulative Records (Policy 6301)
A confidential accumulative record of educational history and progress is maintained for each student enrolled in the school system. The accumulative record contains all courses taken, grades received, credits earned, as well as results of achievement tests taken. These confidential records are maintained at the school in a secured file. In the event a student transfers to another school system, school officials will forward records and/or copies of such records upon formal request from the receiving school.
Special Education Records
Special education records are maintained for students currently served by an IEP (Individual Educational Plan) such as speech, APEX, CDC, etc. The psychological and other relevant records are kept in individual schools in separate folders. These confidential folders are maintained in a locked file cabinet or a locked room. The psychological reports are maintained at the Special Education Office. When special services are discontinued or the student withdraws from the District, the Special Education student record is forwarded to the Special Education Division. A request for these records must be signed by the parent/guardian, must specifically request "Special Education Records" and must be forwarded to the Special Education Division.
Access and Content
In 1974 the Family Educational Rights and Privacy Act (Buckley Amendment) Public Law 93380, §438, was passed to ensure confidentiality of student records.
Parents (custodial and non-custodial), legal guardians, and students 18 years old or older have the right to inspect and review the accumulative and special education records of their child by making a written request to the official having custody of the records. The official shall have a reasonable time, not to exceed 45 days, to produce the records.
If the parent or guardian objects to the inclusion of any item or document in the record, a written statement identifying the specific item or document objected to and the basis of the objection must be filed with the custodian of the records. The custodian of records in the school is the principal. A conference with the custodian or his designated representative may then be scheduled in an attempt to resolve the matter informally. If not satisfied with results of this informal resolution, the parent or guardian may make a written appeal to the superintendent or his designated representative. A hearing, shall be scheduled within 30 days of the receipt of the written appeal. A full and fair opportunity to present relevant evidence will be granted.
Directory Information Directory information shall be released when approved by the superintendent in accordance with NCLB.If parents do not want this information distributed, they must notify the school in writing.