Web Page Guidelines   for Shelby County Schools

I. Purpose

Shelby County Schools’ web site has been established as a dynamic forum to educate and inform the public. It serves as a communication vehicle to publicize the goals, accomplishments, activities, and services of the District and of each school. Intended audiences include: students, parents, prospective parents, employees, prospective employees, and the community at large. All content contained on the web site is consistent with the educational aims of the District.

1. No student pictures or names will be published on any Shelby County Schools’ web site without the express consent of the parent or guardian. The name of a student will not be published in conjunction with a picture of that student on any Shelby County Schools’ web site. Likewise, personal information about students will not be published. (SCS Policy Number 6303)
   
   
2. Student work may be published on a Shelby County Schools’ web site with express written consent of the parent or guardian under the following guidelines:
   
   • Grades K-8 - Authors of electronically published work may be identified only by first name. Schools may choose to let students adopt “net names”.
     
   • Grades 9-12 - Authors of electronically published work may be identified by first and last name.
     
   • All student work published must pertain to a class project, course, or other school-related activity.
   
   
   
3. Web page documentation may not include any information which indicates the physical location of a student at a given time.
   
   
4. No student e-mail addresses should be given on the web site.
   
   
5. Filenames for web pages and images should be checked to ensure that students’ names do not appear in the name. (e.g., johndoe.gif)
   
   
6. Personal web pages for students are not permitted as part of Shelby County Schools’ web sites. Links to personal student web pages from Shelby County Schools’ web sites are likewise not permitted.
   

1. Web page publications must comply with all state, federal, and international laws concerning copyright, intellectual property, and use of telecommunications.
   
   
2. The content of school and District web pages must be consistent with the educational aims of the Shelby County Schools Board of Education and the letter and spirit of the Shelby County Schools Board of Education policies and regulations. All subject matter should relate to curriculum, instruction, school- authorized activities, general school-related information that is appropriate and of interest to others, or information that relates to schools within the District.
   
   
3. All web pages must reside on the Shelby County Schools web server (http://www.scsk12.org) unless an exception is granted by the SCS District Webmaster.
   
   
4. It shall be the responsibility of the school principal to approve all content on the school’s web pages. Content should be updated on a regular basis with the revised date posted on the web site. Updates are made Monday thru Friday. An update request email must be sent to the SCS District Webmaster Bob LaBonia blabonia@scsk12.org by your schools principal or assistant principal before your updates and changes can be uploaded. Please include your school's name in the email. In most cases your updates will take place the same day as your request. If you have a time sensitive update please be sure to include (time sensitive) in your emails subject line and I will take care of these requests first.
   
   
5. All web pages should be free of spelling and grammatical errors.
   
   
6. All external links included on web pages must be evaluated for appropriate educational content. The following disclaimer should appear on every web page that contains external links: “Neither _______ School nor Shelby County Schools is responsible for questionable or controversial content found through links external to this site. “
   
   External links should be periodically checked to ensure validity and content. Common courtesy, but not law, dictates that web masters of externally- linked sites be notified of use of such links.
   
   
7. School web pages should not serve as community bulletin boards. A link to the city or community web page is suggested to reference community events.
   

1. The opening school web page should contain the following information: school name, address, telephone number, and fax number; school hours; grade structure; approximate enrollment; principal’s name; an e-mail address for the principal and/or the principal’s designee; identification as a Shelby County School; date of last modification; and a link to the Shelby County Schools district home page (http://www.scsk12.org). A picture of the school should be included somewhere on the web site.
   
   
2. In developing web pages, consideration should be given to loading time on a 56K modem connection. Large graphics and some animations contribute to increased loading time.
   
   
3. Web pages should not contain links to unfinished pages.
   
   
4. Pages should be structured for clarity, readability, and ease of navigation.
   
   

Guidelines Home